Who is the Danish Refugee Council?

Founded in 1956, the Danish Refugee Council (DRC) is a leading international NGO and one of the few with a specific expertise in forced displacement. Active in 40 countries with 9,000 employees and supported by 7,500 volunteers, DRC protects, advocates, and builds sustainable futures for refugees and other displacement affected people and communities. DRC works during displacement at all stages: In the acute crisis, in displacement, when settling and integrating in a new place, or upon return. DRC provides protection and life-saving humanitarian assistance; supports displaced persons in becoming self-reliant and included into hosting societies; and works with civil society and responsible authorities to promote protection of rights and peaceful coexistence.

DRC has been present in Uganda since 1997, implementing projects across the country with a current focus on the refugee situation in the West Nile and southwest regions as well as a focus on non-refugee humanitarian and development needs in the northern and Karamoja regions of the country

Purpose of the consultancy

Danish Refugee Council (DRC) intends to engage a consultant/company to technically review, and quality assure the developed Agent/sub agent Training Curriculum which is in line with the Technical Assistance needs of its partner Omia Agribusiness Development group. The consultant/ company will technically review, conduct quality assurance, align the manual to internal resources, ensure gender mainstreaming, and make the necessary adjustments to tailor the manual as a DRC product. The consultant / company is also expected to:

1. Review, redesign, and ensure the manual meets DRC standards: This includes technical review, redesign of the content, and ensuring gender mainstreaming and communication standards for easy reference.
2. Create and integrate illustrations into training modules: Develop appropriate illustrations for different modules and compile them into a training chart.
3. Produce and bind the training chart: Print, bind, and prepare the illustrations into a usable training chart.
4. Conduct a ToT (Training of Trainers) session: Facilitate a session for extension workers on effectively using the training chart.

Background

The Refugee Investment Facility (RIF) seeks to address the challenges of unemployment, lack of economic opportunity and limited access to services and goods that are faced by refugees and their host communities. The impact-linked loans provided through the RIF will allow the enterprises to maintain or build their focus on refugee and host community populations, grow their businesses, and be financially rewarded through interest rate reductions for direct and measurable impacts they have on the refugee and host communities they are serving. The RIF invests along four impact themes: increasing the employability of displacement affected populations; increasing decent employment for displacement affected populations; improving financial inclusion of displacement affected populations; and increasing access to relevant products and services for displacement affected populations.

Through the RIF, enterprises receive two types of support: (1) favorable financing through impact-linked loans and other financial instruments, (2) technical assistance for business development and refugee impact.

Impact-linked loans provide financing at concessional rates to impact organizations that are rewarded for achieving pre-agreed development outcomes. These loans will have longer tenors (~3-5 years) with the interest rates tied to achievement of outcomes (“better terms for better impact”). The more impact the organization achieves over the term of the loan, the lower its cost of financing. For the RIF, the interest rate for each company will be linked to one or more KPIs that relate directly back to impact themes of the facility, resulting in measurable impacts on decent work, capacity and skills, financial inclusion, and access to goods and services.

The RIF Technical Assistance Facility (TAF) is established to provide technical assistance to the RIF’s investees to support business growth and impact targets. While the impact-linked loans deployed by the RIF addresses key financing challenges for such enterprises, enabling business expansion, product and service delivery, and job creation by tailoring financing terms to the local context and individual enterprises, the target enterprises for the RIF will often need business development services and advisory on how to maximize impact in refugee communities to make the best use of the financing provided through the RIF.

Objective of the consultancy

The purpose of this consultancy is to support DRC Uganda to Technically Review and Develop Extension Worker’s manual and Toolkit Charts from its internally developed training manual while being sensitive to gender mainstreaming, quality assurance, redesign and produce hard copies of training manual easy reference for practitioners.

Scope of work and Methodology

The selected consultant/(s) will be responsible for conducting a comprehensive review and quality assurance of the developed training manual. They will employ suitable methodologies to ensure that technical standards are met. This process will involve, but is not limited to, a desk review of DRC’s internal resources. The consultant(s) may also refer to additional external resources as relevant to the task. The consultant should ensure that the training modules are easy for extension workers to use. The training modules should have comprehensive set of learning objectives, content, materials, and methods for evaluating participant attainment of the training goals.

Deliverables

Deliverable 1: Review and Redesign of Training Manual

• Conduct a technical review of the training manual to meet DRC standards.
• Redesign content to align with DRC standards for clarity and relevance.
• Integrate gender mainstreaming and communication standards for inclusivity and easy reference.

Deliverable 2: Development and Production of Training Illustrations

• Create relevant illustrations for different training modules.
• Compile illustrations into a cohesive training chart.
• Ensure illustrations are clear, informative, and aligned with training objectives.
• Print out 50 sets of the trainers’ charts & 50 copies of approved trainer’s Manual

Deliverable 3: Conducting the Training of Trainers (ToT) Session

• Facilitate a ToT session for extension workers on effectively using the training chart.
• Provide guidance on best practices for trainers to deliver the content to their target audience.
• Compile final approved report.

Duration, timeline, and payment

The total expected duration to complete the assignment will be no more than 30 working days. The consultant shall be prepared to complete the assignment no later than 15th May 2025.

Consultancy fees will be paid upon completion of each milestone as follows:

• Deliverable 1: Review and Redesign of Training Manual – 40%
• Deliverable 2: Development and Production of Training Illustrations – 40%
• Deliverable 3: Conducting the Training of Trainers (ToT) Session – 20%

Eligibility, qualification, and experience required

Qualification:

• At least an Advanced Degree in Agribusiness, Agriculture, Agricultural Extension or another relevant field

Experience:

• A minimum of 7 years of experience proven in development of Training Materials and Delivery of ToT in thematic areas such as Farming as a Business, Agricultural Extension, Group dynamics and Financial Literacy.
• Knowledge in Climate-Smart Agriculture and Farmer Field methodology.

Skills and knowledge:

• Expertise in developing training curricula and manuals for the humanitarian sector, including design and graphics.
• Strong understanding of Refugee Humanitarian Operations and training material creation.
• Knowledge of the country’s cultural and economic context.
• Prior experience in the West Nile Region is a plus.

Technical supervision

The consultant(s) shall report directly to the Refugee Investment Facility Coordinator on matters of progress and completion of the assignment who shall be responsible for approving the quality of work and the extent to which the final report fulfils the requirements stated in the TOR before final payment is done.

Submission process

DRC invites Expressions of Interest (EOI) from firms, with experience and skills described above. The EOI must include:

1. A cover letter of no more than 3 pages introducing the consultant/s team and how the skills and competencies described above are met, with concrete examples. Please also use this cover letter to indicate the consultants’ availability for the proposed period.
2. An outline of no more than 3 pages of the proposed methodology and indicative workplan.
3. A one-page budget of the offer, covering all major anticipated costs
4. A CV for the consultant (s) – max 3 pages each, including 2 referees (with phone number and email address). The CVs submitted should be for those who will directly undertake the assignment; most preferably, lead and co-lead. Changes in key personnel (lead or co-lead consultants) are not allowed after the contract is awarded.
5. Two samples of reports from previous training curriculum /reviews relevant to this consultancy –preferably within the Agri-business sector, Financial Literacy, Entrepreneurship, Group formation and strengthening targeting adult audiences in West Nile/ Northern Uganda.

Please find complete biding documents in the following link: RFQ-UGA-014491 Technical Review and Development of Extension worker’s manual and Toolkit Charts

How to Apply:

Bids can be submitted by email to the following dedicated, controlled, & secure email address: tender.uga@drc.ngo

When Bids are emailed, the following conditions shall be complied with:

• The RFP number shall be inserted in the Subject Heading of the email
• Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email shall indicate which type the email contains
  • The Financial Bid shall only contain the financial bid form, Annex A.2
  • The Technical Bid shall contain all other documents required by the tender as mentioned in section A. Administrative Evaluation, but excluding any pricing information
• Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
• Email attachments shall not exceed 4MB; otherwise, the bidder shall send his bid in multiple emails.

Failure to comply with the above may disqualify the Bid.

DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the Bidder or DRC in the processing of emails.

DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.