Job Title: Reporting & Budgeting Controller -2643

Job code: VI-HR-REC 2643

Workplace: Damascus / Idlib / Syria

Last date for receiving applications: 27.04.2025

Job Purpose

The organization’s Reporting & Budgeting Controller is responsible for:

• Planning and managing financial resources. Their work focuses on coding new budgets and defining new projects, cost centers, and accounts in the accounting system.
• Actively contributes to the preparation and oversight of project budgets prior to their approval by donors.
• Responsible for allocating common costs among various projects monthly.
• Prepares and updates the organization’s master budget.
• Ensures periodic reports to management on budget performance and communicate effectively with various departments to ensure the achievement of the budget department’s objectives and facilitate effective financial planning within the organization.

Key Responsibilities

• Commitment to the path and values of the Violet (Faith in youth and volunteers, Integrity, and honesty, sacrifice and altruism, teamwork and team spirit, innovation and creativity, elegance handling and beneficiary dignity, responsiveness and initiative).
• Coding budgets and updating financial models by coding new budgets in the organization’s financial system and adding the necessary fields and data to ensure that the financial models are consistent with donor requirements, accounting standards, and signed project data.
• Reviewing project agreements before signing and approving them to ensure financial terms for payments, bank accounts, and monthly financial reporting dates…. etc.
• Monitoring changes in financial policies and procedures and updating models accordingly by defining new projects, cost centers, and accounts, defining new projects in the organization’s financial system, identifying new cost centers and coding them in the accounting system, if any, and adding the necessary new accounts to the accounting system.
• Contributing to the preparation and oversight of project budgets in coordination with project managers, reviewing project budgets to ensure their accuracy and compliance with donor requirements, and providing technical support to project managers in preparing budgets.
• Reviewing and reconciling actual expenditures with approved budgets (BVA) were prepared by reporting officers, analyzing variances, and making recommendations.
• Contribute to the preparation of periodic financial reports (monthly, quarterly, and annual) for funders, in accordance with each entity’s specific requirements.
• Reviewing project-related accounting entries to ensure they are consistent with the budget items for each project.
• Coordinate with external auditors to provide them with the necessary information and reports during audits.
• Allocate joint costs to various projects on a monthly basis, adopting appropriate cost allocation bases in accordance with the organization’s policy, and then preparing and documenting cost allocation tables.
• Prepare the organization’s master budget (master budget) in coordination with senior management. This is accomplished by compiling financial data from various departments to prepare the budget, in addition to continuously updating the master budget based on changes in the organization’s financial circumstances.
• Analyze budget performance, identify deviations, and prepare periodic reports for management on budget performance by analyzing budget deviations, providing recommendations for improving performance, and preparing customized reports as requested by management.
• Participate in internal and external meetings with senior management and donors regarding financial reports and budgets.
• Communicate effectively with various departments to gather the data necessary for budget preparation, by cooperating with other departments to implement budgets, monitor their performance, and providing technical support to other departments in the field of budgets.
• Training: Provide training and support to staff members on financial procedures and policies, promoting a culture of financial responsibility and transparency.
• Respect and apply all the PSEA and child protection principles and show high commitment to report any PSEA & CP action.….
• Commitment to implementing the child safeguarding and PSEA policy by considering them when planning and designing activities as well as when receiving complaints or observing issues related to this matter and fulfill their obligation to report it directly via the assigned channels or directly to senior management. Raising awareness to their assigned staff of the child safeguarding and PSEA policy plus reporting mechanisms and how to deal with it.
• Note: the above-mentioned key responsibilities / accountabilities are illustrative ones. Another future responsibilities/accountabilities may be assigned to the job depending on the department organizational chart.

Qualification (Education/Work Experience)

Essential:

• Bachelor’s degree in accounting, Finance, or a related field.
• At least 5 years of experience in the field of budget preparation, experience in preparing financial reports and annual budgets is preferred.
• Advance level in English and fluent in Arabic

Desirable:

• Advanced university degree in Finance, or related fields.
• More than 5 years in relevant experience.
• Advanced level of both English, and Turkish.
• High skill in arranging priorities

Core & Managerial Competencies &Technical

Core Competencies:

• Communication
• Planning and Organizing
• Commitment to Continuous Learning
• Stakeholders Orientation
• Accountability
• Technological Awareness

Supervisor/Managerial Competencies:

• Vision
• Leadership
• Empowering Others
• Building Trust
• Managing Performance
• Judgment/Decision-making

Technical Competencies:

• Proficiency in accounting software and tools (QuickBooks (
• Knowledge of Financial Accounting/GAAP and Management Accounting/Reporting
• Strong reporting and analysis skills
• Computer skills (Microsoft Word, Excel, Access, Power Point, Outlook).
• Creative problem solver who thrives when presented with a challenge.

Child Protection Policy

Child abuse is unacceptable to Violet, which recognizes its responsibility to protect children from harm in all areas of its work. Violet is committed to ensuring a child-safe environment and is applying a zero-tolerance approach toward any kind of child abuse and exploitation.

Discrimination, Abuse, and Harassment Policy

Violet expressly prohibits and will not tolerate any form of discrimination, abuse, or harassment (sexual or otherwise), based on race, ethnicity, religion, national origin, gender, age, sexual orientation, marital status, citizenship status, disability, or military status. Violet employees and related personnel must under no circumstances participate in any form of discrimination, harassment, or abuse (physical, sexual, or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside Violet.

How to Apply:

Interested candidates, please attach a CV in English (in a separate file of no more than two A4 page) describing how your skills and experience match the requirements of this post.

Applications in languages other than English will not be reviewed:

https://forms.gle/4tiUJxfstUZez7j97

Only short-listed candidates will be contacted. We aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.