BRIEF OVERVIEW
The Oscar M. Lopez Center is currently looking for a Project Coordinator (output-based) to help us in the conduct of the Mga Kwento ng Klima roadshow. Period of Engagement is from April 2025 to January 2026.

SCOPE OF WORK

Project coordination and assistance

• Work closely with the Center’s project team to plan, manage and implement a Center-approved project work plan, budget and schedule, in line with the overall objectives of the project to keep workflow smooth and on track
  • Assist and participate in the preparation and conduct of project activities, events and meetings, and propose improvements as necessary
  • Evaluate potential problems and technical hitches and develop solutions
  • Assist in managing project-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Manage project correspondence and documentation, including the preparation and review of proposals, reports, letters, minutes, etc.
• Ensure project deliverables are in line with the project plan, and if necessary or called for by new developments, propose alternative paths/directions where deliverables may be changed, enhanced, or combined with other outputs, etc., with the concurrence of the Project Team and/or key decision-makers
• Coordinate with internal and external project partners and Center staff, including organizing and coordinating meetings, etc., to ensure alignment and flow of communication and requirements
• Develop and implement Center-approved systems, policies and procedures to ensure smooth implementation

Primarily responsible for the development, organization and management of the Regional Roadshows, facilitating end-to-end program activities.

• Manage the planning, hosting, coordination and execution of all activities, ensuring effective delivery in both online and onsite formats.
• Prepare initial write-ups summarizing key highlights of each roadshow, including photo and short videos.
• Prepare documentation and activity reports for each location per roadshow
• Would be regarded as the one of the point of contact for roadshow related activities and communications
• Be available throughout the the project, particularly for facilitating the roadshows

Admin and Logistics

• Coordinate all logistical aspects (Transportation, accommodation, meals, venue set-up, technical needs)
• Oversee participant management, from selection to onboarding and event participation
• Liaise with vendors, suppliers, and venue teams for seamless event logistics.
• Support onsite logistics, troubleshooting and technical dry-runs.
• Ensure safeguarding, risk assessment and accessibility protocols are in place.

QUALIFICATIONS

• Bachelor’s degree in a related field.
• 3-5 years of experience in the non-profit and environmental sectors.
• Strong multitasking and problem-solving skills with keen attention to detail.
• Creative, self-motivated, and proactive.
• Ability to manage tasks efficiently, meet deadlines, and work well under pressure.
• Excellent communication and stakeholder coordination skills.
• Proficiency in event management tools and logistics.
• Fluency in local language(s) and proficiency in English for communication and documentation.
• Experience in organizing regional film screenings and festivals is a plus.
• Comfortable with hybrid work (remote preparation and onsite execution).
• Applicants from Visayas, particularly Cebu, will be prioritized.

How to Apply:

Interested and qualified applicants may fill out the application form, which can be accessed here.

For inquiries, kindly send an email the Oscar M. Lopez Center at career@omlopezcenter.org.