Join MSF OCG as a Procurement intern!
We are looking for passionate candidates ready to contribute to our humanitarian mission.
Below, you will find the job details and the qualifications we are looking for.
This internship is part of an academic training program, a professional training program, or a socio-professional integration program, and must comply with the conditions set by the Employment Market Supervisory Council (CSME). The duration of the internship, as defined by the tripartite agreement, is 6 to 12 months at 100%
Inclusivity and Diversity at MSF
Do your qualifications and experience not exactly match all requirements of the job?
At MSF OCG, we are committed to an inclusive culture that supports and amplifies the diverse voices of our staff members. We strive to create workplaces where teams of people with diverse backgrounds, characteristics, perspectives, ideas and experiences work together to advance MSF’s social mission and create better outcomes for our patients and the communities we work with.
We understand that some people may hesitate to apply for employment if they don’t meet all listed job requirements. Research shows that this is especially true for women. If you believe your profile is a good match for this position, we invite you to apply even if you don’t fulfil every listed qualification.
We encourage applications from individuals of all genders, ages, sexual orientations, ethnicities, background, religions, beliefs, ability status, and all other diversity characteristics.
MSF does not tolerate sexual exploitation and abuse, any kind of discrimination or harassment, including sexual harassment. All selected candidates will undergo reference checks.
Context & mission
Médecins Sans Frontières is an independent, international medical and humanitarian organization that provides care to people in need, people affected by natural or man-made disasters, and victims of armed conflict, without discrimination and without regard to race, religion, creed or political affiliation (MSF Charter).
Procurement is part of the Supply Chain Unit of the Operational Centre of MSF in Geneva. It is responsible for providing support to the various departments of the Geneva / Zurich HQ in the realization of their purchases of goods and services, from the expression of their needs to the contract finalization with the selected suppliers. You will also provide support to the field missions during market assessments activities as well as for the supply of goods purchased from the HQ in Geneva for the field.
Tasks and responsibilities
- Assisting the Procurement Referent.
- Managing the archiving of HQ contracts and follow up on existing contract
- Managing the e-signature flow for the supplier contract
- Analysing the purchasing volume / data.
- Managing of certain purchasing files/project in collaboration with the stakeholders.
- Requesting some quotation & negotiating with providers.
- Working with MSF’s suppliers and internal stakeholders, ensuring satisfactory service.
- Delivering actionable reports and analysis.
- Handling incoming issues, monitor status and drive resolutions.
- Working on any ad hoc projects according to the current workload.
- Taking minutes of departmental meetings
- Continuously update the contracts negotiated at Headquarters level in the contracts management system.
- As part of the purchasing volume / data analysis, you will:
- Analyse expenses to determine purchasing stakes,
- Identify spend analyses by department and supplier
- Build a spend report for the procurement referent
- Provide support to the different Stakeholders in preparing and managing some RFP/RFQ within the HQ. For each purchasing file, the procurement intern will provide some support by coordinating the procurement process with all stakeholders including:
- Accompany the specifying departments in the need’s analysis: volumes, technical specifications and selection criteria,
- Accompany specifying departments in the sourcing of potential suppliers,
- Participate in selecting the most relevant supplier based on pre-established selection criteria.
- Support the implementation of the HQ Procurement Procedure and prepare some materials (information, training, supports, templates….)
Your profile
- Have a tripartite internship agreement
- Proficiency in French and English
- Master / Bachelor degree and specialization in Procurement obtained less than 12 months ago or in the process of obtaining
- Strong analytical and synthesis skills
- Flexible and able to adapt to an ever-changing environment
- Strong communication skills
- Autonomy and initiative-taking
- Demonstrate keen interest and commitment to the humanitarian principles of MSF
- Facilitating and encouraging open communication in the team, communicating effectively
- Demonstrate the ability to successfully interact with individuals of different cultural backgrounds and beliefs
- Ability to work under minimal supervision
- IT: Proficiency in the management of data (Excel, PowerPoint…)
- Understand the procurement role
- Being able to share the rules of procurement policy with the key stakeholders
- Contract management system is updated, and contracts are properly filed.
- The analysis of the purchasing volume / data is available and allows to know the priorities of the year.
- Supplier selection is done according to the HQ procurement procedure.
Terms of employment
- A tripartite internship agreement is mandatory
- 6 to 12 months, according to internship agreement
- Full time (40h/week)
- Based in Geneva, Switzerland
- Start date : Early August 2025
- Gross monthly remuneration 2’000.- CHF
How to Apply:
Candidates are invited to submit their application exclusively through our recruitment platform, following these guidelines:
- CV (maximum 2 pages)
- Cover letter (maximum 1 page)
- Documents must be submitted in either English or French.
The application deadline is June 1st, 2025.
We reserve the right to close this vacancy earlier if we receive a sufficient number of quality applications.
All applications will be treated confidentially.
Only shortlisted candidates will be contacted.
Please note that we do not wish to use the services of recruitment or placement agencies.
