Procurement Coordinator- Timor Leste

About Pacific Labour Mobility Support Program

The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor- Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.

Timor Leste Scale Up

Prime Minister Anthony Albanese and Timor-Leste Prime Minister Xanana Gusmão released a joint statement on 21 Decem ber 2024 announcing bilateral funding of nearly A$50m (A$48.6m) for the Timor-Leste-Australia Labour Mobility and Skills Partnership, to equip Timorese workers with job-ready skills and provide them with more employment opportunities. The Partnership will help contribute to long term economic growth for Timor Leste and will assist the country to achieve its target of 10,000 workers in the PALM scheme by 2027-28.

This Opportunity

The Procurement Coordinator will support the procurement and grants activities for Timor-Leste scale-up initiatives. The position will report to the PLMSP Procurement and Contracts Manager (PCM) whilst working closely with the Project Manager, Timor Leste scale-up (PM, TLS). The role will facilitate and implement the planning, management and coordination of procurement and contracting for scale-up activities in Timor Leste and broader PLMSP program, as needed.

This position is based in Brisbane and is a fixed term opportunity required until June 2027.

Primary Responsibilities

• Lead procurement activities in line with Australian Commonwealth Procurement Rules and Palladium policies.
• Manage end-to-end procurement activities, including drafting EOIs/RFPs, developing scoring assessments, and coordinating assessment panels.
• Conduct due diligence checks and draft grants/contracts for successful applicants.
• Track and monitor milestones and payment schedules for grants/contracts.
• Ensure timely delivery of the Timor Leste scale-up project procurement cycle.
• Maintain accurate records and update the program grants/contract database.
• Support proactive management of stakeholders and ensure adherence to procurement timeframes.
• Undertake spot-checks and internal audits of procurement and grants/contract management.
• Provide regular progress reports and collaborate with PLMSP and Operations teams.
• Identify, manage, and mitigate risks related to the procurement process.

We are seeking an individual who has:

• Tertiary qualifications in a relevant discipline such as Business, Project Management or Commerce or an equivalent combination of relevant experience and/or education.
• Minimum 5 years of relevant hands-on experience in procurement, preferably with exposure to Grants Management and Government procurement practices.
• Experience in conducting and responding to grants or contracts audits.
• Demonstrated strong understanding of the full procurement cycle.
• Demonstrated effective stakeholder engagement experience with a wide range of stakeholders.
• Demonstrated proactive problem solving.
• Excellent organisational and computer skills especially with MS Word and Excel.

We are committed to building a diverse, geographically dispersed workforce to maximize our support. We encourage applications from candidates from Pacific Island countries, Timor-Leste, and across Australia. You must have valid Australian or country specific work rights to be considered for this position – visa sponsorship is not available.

We strongly encourage people with disability to apply. Disclosing about your disability will not negatively affect your application. Please tell us as much as you feel comfortable for us to work with you about the appropriate adjustments that you might need. If you would like further information or assistance with this, please contact recruitment@plmsp.com.au

How to Apply

To apply visit https://thepalladiumgroup.com/careers

Please submi t your application online, including your CV and brief cover letter, outlining your suitability in line with the requirements of the position, including availability in working towards the milestone deadlines.

Closing date: Thursday, 22 May 2025, 11.59pm AEST

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About Palladium

Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 4,000 employees operating in 90-plus countries and a global network of over 35,000 experts, we help improve economies, societies, and, most importantly, people’s lives.

Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

How to Apply:

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