Plan International Poland, one of the oldest and largest children’s development and humanitarian organisations in the world. It works to advance children’s rights and equality for girls in over 75 countries with an annual budget of €910m and over 50 million children participating in Plan International supported programmes. Plan International has extensive experience in advocating for gender equality and girls’ rights with government, civil society, UN and other INGO actors.

Plan International Poland is seeking qualified companies to submit a quotation proposal for the establishment of a framework agreement for the Final evaluation of Plan International’s Ukraine Humanitarian Response Program split in 3 lots: Lot 1 for Poland, Lot 2 for Moldova, Lot 3 for Romania. Suppliers can submit their offers for only one lot, two or all three.

The consultant or the consulting firm must have a varied mix of skills and competencies, and they must have undertaken similar works in the target area(s) in the last two years. The following competencies are mandatory:
● Minimum 2-3 years proven experience in emergency project evaluation.
●Demonstrable approach to assuring quality of data collected.
●Demonstrable ethical approach to data collection.
●Demonstrable experience in leading evaluations of humanitarian programs responding to major disasters, with specific emphasis on child protection, MHPSS and social protection in emergencies.
●Knowledge of strategic and operational management of humanitarian operations and proven ability to provide strategic recommendations to key stakeholders.
●Strong analytical skills and ability to synthesize and present findings, draw practical conclusions, make recommendations and prepare well-written reports on time.
●Demonstrated experience in quantitative and qualitative data collection and data analysis techniques, especially in emergency operations.
●Good interpersonal skills and understanding cultural sensitivities.
●Data visualization skills are highly desirable (Tableau or Power BI).
●Subject matter expertise in child protection and MHPSS.
●Experience working with young people in evaluations and research as key stakeholders.
●Demonstrated experience completing similar assignments.
●Experience working in the Ukraine Response preferred.
●Knowledge of Lot specific local language (Polish, Romanian) and English languages, Ukrainian and/or Russian is an asset.

How to Apply:

Please contact karolina.hazime@plan-international.org for the full Terms of Reference.

Contact
Contact details for LOT 1 (Poland): lilit.hayrapetyan@plan-international.org and karolina.hazime@plan-international.org

Contact details for LOT 2 (Moldova): Lilit.Hayrapetyan@plan-international.org and Silvia.Gore@plan-international.org

Contact details for LOT 3 (Romania): Lilit.Hayrapetyan@plan-international.org and Armand.Volentiru@plan-international.org

Applications
Interested applicants will have until 10th of June 2025 to provide a proposal covering the following aspects:

1. Letter of interest.
2.Detailed technical proposal clearly demonstrating a thorough understanding of this ToR and including the following:
•Demonstrated previous experience in coordinating and administering studies of a similar nature, with at least two references of recent work conducted alongside the CVs and profiles of enumerators involved in the evaluation.
•Proposed detailed methodology for the evaluation.
•Proposed plan for enumerator training, data collection, data entry, management a detailed financial proposal.
•Ethics and child safeguarding approaches, including any identified risks and associated mitigation strategies.
•A proposed timeframe detailing activity and a schedule/work plan (including a Gantt chart).
•Team composition and level of effort of each proposed team member, if applicable.
•Previous experience/mandates similar in nature including type of study, sector, organization.

3. A clear and elaborate work plan.
•Outline the major activities involved and specify/link consultancy team members to be involved in each.
•Propose an implementation time schedule, and
•Prepare a detailed Gant chart and any other relevant illustration of the same.

4. A financial proposal with a detailed breakdown of costs for the study
•Itemized consultancy fees/costs.
•Itemized field data collection expenses.
•Itemized administrative expenses.
•Validity period of quotations.
•Expected payment plan and method.
•Copy of registration certificate, VAT and other relevant documents.

5.Curriculum Vitae(s) of all proposed staff outlining relevant experience
6.Names and contact information of three references who can be contacted regarding relevant experience
7. A copy of two previous reports of similar work undertaken on: a) baseline study; OR b) Mid-term Project Evaluation OR end of project evaluation.
8. A Consulting Firm profile (if applicable).