About Aid Gate Organization "AGO"

Aid Gate Organization (AGO) is an independent national NGO in Iraq, committed to supporting Internally Displaced Persons, returnees, and vulnerable communities across all Iraqi cities and governorates. With operations in key regions such as Kirkuk, Salah al-Din, Anbar, Nineveh, Diyala, and Basra, AGO focuses on rebuilding lives and promoting inclusivity for all, including minorities and persons with disabilities.

JOB DESCRIPTION

Aid Gate Organization is seeking a qualified Logistics Assistant to support our logistics operations in Northeast Syria, ensuring efficient procurement, fleet management, stock control and transportation to meet our project needs. The Logistics Assistant will work closely with the Logistics Officer, under the supervision of the Logistics Manager, to execute daily logistics operations, including fleet coordination, stock management, procurement support, and general logistics assistance. This role is vital to ensure the smooth and timely delivery of goods and services across our program locations.

MAIN RESPONSIBILITIES

Fleet Management and Transport Support:

• Assist in managing the fleet, keeping trackers updated and line managers informed.
• Help maintain vehicle schedules and ensure logbooks are accurately completed.
• Monitor fuel usage, vehicle mileage, and report any discrepancies or issues.

Procurement Assistance:

• Support the procurement process by assisting with the preparation of purchase requests, vendor coordination, and maintaining an up-to-date supplier list.
• Track supply requests, ensure timely delivery, and check quality and specifications upon receipt.
• Archive procurement documents according to AGO’s procedures and assist with local market analysis.

Stock and Asset Management:

• Help manage storage areas, ensuring goods are stored in safe and suitable conditions.
• Support stock entries and releases by ensuring accurate records are kept.
• Assist in conducting monthly physical inventory checks and reporting any discrepancies.

IT and Equipment Support:

• Support equipment tracking and allocation under the guidance of the Logistics Manager.
• Assist with minor IT troubleshooting and maintenance of office equipment.
• Implement data backup and protection procedures in line with AGO’s policies.

Premises and Security:

• Support logistics needs for AGO premises, including basic maintenance, stock deliveries, and coordinating utilities.
• Assist with the implementation of safety protocols and report any security concerns to the Logistics Manager.

Documentation and Reporting:

• Maintain organized records of all logistics activities, including fleet, procurement, and stock documentation.
• Prepare routine logistics reports and assist the Logistics Manager with required documentation for donor reporting.

QUALIFICATIONS & PREFERRED SKILLS

• High school diploma or equivalent; a certificate in logistics or supply chain management is a plus.
• Minimum of 2 years of experience in logistics, preferably within an NGO setting.
• Basic knowledge of fleet management, procurement, and stock control.
• Strong organizational skills, attention to detail, and ability to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel) and basic IT troubleshooting.
• Good interpersonal skills and ability to communicate effectively with team members.

How to Apply:

Interested applicants must complete the Job Application Form.

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demands its employees to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.