The International Center for Transitional Justice (ICTJ) is an international non-profit organization specializing in the field of transitional justice. ICTJ works across society and borders to challenge the causes and address the consequences of massive human rights violations. We affirm victims’ dignity, fight impunity, and promote responsive institutions.

Job Description: The ICTJ Grants Manager has primary responsibility for allocating, tracking, and reporting on both international and domestic donor funds. Additional responsibilities include managing administrative details of grants, managing the donor database, tracking the activities of current grants, working with program staff in preparing reports and budgets, and providing an interface with the Finance department regarding grant budgets and financial reporting. This position is hybrid based in ICTJ’s New York City office.

Duties include:

• Monitoring and maintaining all active grants and related coding (fund, activity, etc.).
• Assist in developing fiscal year budget and individual grant budgets for all programs and departments, HQ and abroad; assist with institutional budgeting.
• Oversee the financial reporting of all grants (restricted or unrestricted) and ensure that reporting guidelines are met as stipulated per grant agreement; track finance-related tasks and expenditure tracking efforts as specified per grant agreement or project.
• Communicate with HQ departments and country office staff regarding a variety of financial matters, including but not limited to budgeting, fund allocations and reporting.
• Track all restricted grant expenditures and calculate balances per grant, monthly or as requested.
• Maintain grant budget to actual report templates
  • Update restricted BvA regularly or as needed
  • Update unrestricted BvA per program quarterly
• Submit Budget to Actual reports to Executive Director and Director of Programs quarterly or as needed.
• Assist country offices with the allocation of funds toward fixed costs
  • ensure that accurate and appropriate percentages/allocations are maintained
  • provide analysis of grant coverage as needed (particularly when drafting proposals)
• Review and approve coding for contracts and payment requests related to restricted grants.
• Provide assessment of financial implications for proposals and new projects.
• Review country offices expense and country offices advance requests.
• Provide support to country offices during statutory and/or grant audits (i.e. gathering support for payments made from HQ, running financial reports and preparing for submission to auditors, reviewing audit drafts and comments, etc.); Manage the entry of grant related expenses into the accounting system; Enter new grant revenues into accounting system and request new fund codes; Manage tracking systems for activity-based restricted reporting (via accounting system and/or offline); Maintain salary allocation spreadsheet; Coordinate with the development department to reconcile grant revenues to meet all donor requirements and deadlines and to maintain fiscal year allocation of grant revenues.
• Maintain Grants Receivable schedule and update unrestricted and temporarily restricted schedules monthly.
• Assist with annual institutional audit
• Perform ad hoc financial analysis, particularly related to grant tracking.
• Assist with coordination of cash flow documentation.

Other duties as assigned.

Qualifications:

Education: Minimum of a bachelor’s degree in accounting/finance or related professional training in grant reporting.

Experience: At least three years progressively responsible work experience, preferably in grants administration; experience with accounting and grants-management software and general ledger analysis is a plus.

Related Skills and Knowledge:

• Financial analytical skills are highly preferred.
• Excellent written and verbal communication skills in English.
• Strong organizational abilities with attention to detail in a fast-paced environment is essential.
• Experience with international grants is a plus.
• Ability to work independently and within a team with a high level of professionalism.
• Identification with ICTJ’s mission

OTHER

Salary range: $75K-$85K annually (commensurate with experience)

Competitive Benefits Package:

• Medical, dental and vision benefits, including a 90% employer funded options.
• Life Insurance (1x annual salary)
• Employee Assistance Program (EAP)
• 403(b) retirement plan, with a 2.5% employer match
• Flexible Spending Account
• PTO package: 20 vacation days, 13 paid holidays, 5 personal days

This is a Hybrid Position based in New York City; candidates must have legal authorization to work in the USA.

How to Apply:

Please complete the application form for the position here or from ICTJ’s website.

The deadline to apply is 30 June 2025. Applications will be reviewed on a rolling basis. Online or in person interviews will take place through 10 July 2025. Only qualified applicants will be contacted.

The foreseeable start date is 16 July 2025.

ICTJ is an equal opportunity employer.

Only qualified applicants with grants management experience and an authorization to work in the United States will be considered for this position. The ability to work from our New York City office on in office days is required.