A. Organization Introduction

Asian Disaster Preparedness Center (ADPC) is an autonomous international organization established for scientific, educational, developmental, and humanitarian purposes with a vision of safer communities and sustainable development through disaster risk reduction and climate resilience in Asia and the Pacific. Established in 1986 as a technical capacity building center, ADPC has grown and expanded its role to be for scientific, educational, developmental and humanitarian purposes. ADPC employs a wide range of professional expertise typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner.

ADPC develops and implements cross-sectoral projects/programs on the strategic themes of risk governance, urban resilience, climate resilience, health risk management, preparedness for response and resilient recovery. Our strategic themes are complemented and underpinned by the cross-cutting themes of gender and diversity, regional and transboundary cooperation as well as poverty and livelihoods.

Through its work, ADPC supports the implementation of the Sendai Framework for Disaster Risk Reduction 2015–2030, the Sustainable Development Goals (SDGs), the New Urban Agenda, the United Nations Framework Convention on Climate Change, the agenda defined at the World Humanitarian Summit in 2016, and other relevant international frameworks.

For details, please refer to ADPC website at http://www.adpc.net/.

B. Department Introduction

The Risk Analytics and Climate Services (ACS) Department at ADPC is a multi-disciplinary team of experts committed to providing innovative, science-based solutions for actions to adapt to climate change and mitigate the impacts of disasters. The innovations include uses of geospatial technology, satellite data, numerical models, cloud computing, and artificial intelligence for assessing vulnerability and risk, generating climate data, developing early warning systems, forecasting possible climate impacts, and informing anticipatory actions. These lead to risk-informed developments in sectors such as agriculture, transportation, water resources, energy, communications and health.

The department also applies advanced geoinformatics and climate analytics to address water and food security issues by assessing water availability and water-use efficiency, groundwater monitoring, assessing drought risks, and optimizing agricultural productivity, hence ensuring sustainable water and food systems in vulnerable regions. The department promotes Nature-Based Solutions by leveraging ecosystem services such as wetland restoration, agroforestry, and green-gray infrastructure to reduce disaster risks and build climate resilience. Lastly, the department produces risk analytics and integrates them into urban plans and engineering designs of critical infrastructures, hence improving their resilience to disasters and climate change.

With a commitment to a science-based approach, the department envisions empowering stakeholders to reduce risks, adapt to climate change, and build more resilient communities and ecosystems.

C. Statement of Intent

ADPC is supporting the Department of Meteorology (DOM), Sri Lanka as the Systems Integrator (SI) for modernizing its services and functions under the “Climate Resilience Multi-Phase Programmatic Approach” (CResMPA) project funded by the Government of Sri Lanka (GoSL) with the support of the World Bank. The goal of the project is to strengthen the capability of DOM in managing the impacts of weather-related phenomena and climate change thus providing safer living conditions, reduce economic losses, prevent loss of lives, and improve overall preparedness for disaster management. The improved meteorological infrastructure will contribute to the sustainable development of the overall economic activities in Sri Lanka.

As part of the implementation project, ADPC intends to hire a National Consultant on a time-based lump-sum contract related to ICT system implementation such as assessment and design of ICT Systems for modernizing DOM’s services and functions.

D. Scope of Work

The scope of work covers the assessment of existing ICT systems which utilize DOM’s services and functions, and design required and improved integration of numerous ICT systems and sub-systems to strengthen and modernize its services and functions.

E. Expected Outputs:

The following outputs are expected to be delivered by the ICT Systems Expert:

Output 1: Comprehensive assessment report(s) of existing ICT systems which utilize DOM’s services and functions.

Output 2: Technical specifications for Terms of Reference (ToRs) and bidding documents to procure the equipment and services required under the project.

Output 3: Inputs to the quarterly, annual and final reports of the project

F. Responsibilities and Tasks:

The ICT Systems Expert will be responsible for:

Task 1: Provide written technical inputs to the assessment report of the phase-1 of the project in close consultation with Team Leader, ICT System Expert (International), project Team and the DOM staff members (onsite)

Task 2: Provide inputs to prepare technical specifications for Terms of Reference (ToRs) and bidding documents to procure the services and equipment required under the project.

Task 3: Provide technical assistance, supervision and oversight for the implementation of and commissioning of Integrated File and Message Switching Services (IFMSS), Archive System, Forecast Production System, Climate Database Management System (CDMS), High-Performance Computer (HPC) systems and Meteorological Information and Communication Station and all associated power requirements.

Task 4: Provide oversight and support to the Integration of various elements of the modernization packages.

Task 5: Inputs to the quarterly, annual, and final report of the project

G. Working Principles:

The ICT System Expert (National) for contractual provisions will report to the Program Lead, Climate Services of ACS department and will maintain close coordination with the project Team Leader and ICT System Expert (International). In addition, he/she will communicate with the project team members, focal points and other relevant staff members of DOM to ensure the production of outputs and their delivery in compliance with project workplan and schedule.

H. Qualifications:

The candidate should at least have:

• Postgraduate Diploma or master’s degree in computer science, IT or similar field
• 10-12 years’ experience in the field of Information and Communication Technology (ICT)
• Skills in Computer automation, Linux administration, Industrial networks and Computer hardware
• Working experience in ICT in Sri Lanka and knowledge of security standards and compliance.
• Working experience in ICT on meteorological systems and disaster management is an advantage
• International work experience in ICT is also an advantage
• Excellent command of written and spoken English

I. Duty Station: Department of Meteorology, Colombo, Sri Lanka

J. Duration:

The consultant will commence the assignment on 06 June 2025 and complete it by 05 June 2026, providing a total input of 360 working days within this period. The contract duration may be extended or amended at no additional cost, subject to any changes to the ADPC-CResMPA Head Contract for the project.

K. Itinerary:

The contract is expected to commence on 06 June 2025 and conclude on 5 June 2026. Any official travel required during the contract period must be approved in advance by the Director of ACS. Approved travel expenses will be covered by ADPC in accordance with its travel policy and will be reimbursed separately from the consultant’s remuneration.

L. Condition of payment:

Payments will be made on a monthly basis, based on the number of days worked as per the monthly schedule assigned, and will be credited to the consultant’s designated bank account. The consultant must submit monthly timesheets for approval prior to payment. No additional compensation will be provided unless prior written approval for extra expenses is obtained from the designated authority. The consultant is responsible for bearing any associated bank charges. All payments are inclusive of income tax and VAT, which the consultant is solely responsible for declaring and settling

M. Selection Method:

The candidate will be selected in accordance with ADPC’s recruitment process and policy guidelines

How to Apply:

Interested Candidates can submit the completed ADPC application form, (downloadable from www.adpc.net), resume, copy of degrees/certificate(s) together with a cover letter, to: procurement*@adpc.net***

Female candidates are especially encouraged to apply.

ADPC encourages diversity in its workplace and supports an inclusive work environment.