Position Title: HR & Finance Assistant

Location: Amman, Jordan

Contract Type: Full-time, 7-month renewable contract

Start Date: June/1/2024
Job Summary

Under the direct supervision of the Operation Manager, the HR & Finance Assistant will provide day-to-day administrative, HR, and financial support. This role ensures compliance with organizational policies, Jordanian labor laws, and donor regulations, while maintaining efficient office operations.

Key Responsibilities

Human Resources

• Recruitment & Onboarding:
  • Draft and post vacancy announcements.
  • Screen CVs, schedule interviews, conduct reference checks.
  • Prepare and track employment contracts, offer letters, and onboarding materials.
• Records & Compliance:
  • Maintain up-to-date personnel files (hardcopy & electronic).
  • Assist with work permit and visa renewals, health insurance enrollment, and end-of-service procedures.
• Payroll Support:
  • Collect and verify staff timesheets and leave records.
  • Coordinate with Finance to ensure accurate and timely payroll processing.

Finance

• Transaction Processing:
  • Verify and process supplier invoices, purchase orders, and payment vouchers.
  • Manage petty cash: cash advances, reimbursements, and monthly reconciliations.
• Data Entry & Reporting:
  • Enter transactions into accounting software (e.g., QuickBooks or ERP).
  • Assist with monthly budget monitoring: track expenditures against budgets.
  • Prepare routine financial summaries and support donor report preparation.

General Administration

• Office Coordination:
  • Organize travel, accommodation, and meetings for staff and visitors.
  • Liaise with suppliers and service providers for office procurement.
• Documentation & Translation:
  • File, scan, and archive official documents.
  • Provide Arabic↔English translation of HR and finance communications as needed.

Qualifications & Experience

• Education:
  • Bachelor’s degree in Business Administration, Accounting, Finance, Human Resources, or related field.
• Experience:
  • Minimum 2 years’ combined experience in HR and finance, preferably within an NGO or humanitarian context.
  • Familiarity with Jordanian labor law, NGO financial controls, and donor compliance requirements.
• Technical Skills:
  • Proficient in MS Office (Word, Excel, Outlook).
  • Experience with accounting software (e.g., QuickBooks) and HR information systems.
• Languages:
  • Fluency in English and Arabic (written and spoken).

Core Competencies

• Strong organizational skills and meticulous attention to detail

• Excellent interpersonal and communication abilities

• Discretion and integrity in handling confidential information

• Ability to multitask, prioritize, and work under tight deadlines

• Team player with cross-cultural sensitivity and flexibility

  Disclaimer:

• Code of Conduct: We uphold a strict Code of Conduct that prohibits any form of misconduct, including sexual exploitation and abuse, trafficking in persons, and violations of ethical standards. This includes addressing conflicts of interest, fraud, corruption, and harassment; and reporting violations promptly, maintaining ethical standards.

• Compliance & Ethics: We strive to maintain the highest standards of compliance and ethics across all aspects of our work. As a member of the team, you are expected to uphold these standards and adhere to UOSSM USA’s and donor compliance and ethics policies. This includes conducting your work with integrity and communicating these values to colleagues and partners, ensuring their adherence to these principles.

• Equal Opportunities: UOSSM USA is dedicated to fostering an inclusive and diverse work environment. We are committed to providing equal employment opportunities to all employees and qualified applicants, regardless of race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability, or veteran status.

• Safeguarding and Child Safeguarding: At UOSSM USA, we prioritize the safety and protection of all individuals within the communities we serve. All staff and contractors share the responsibility to safeguard and uphold the rights of vulnerable populations, including children and adults at risk. This commitment extends to preventing and addressing instances of sexual exploitation and abuse, as well as any form of exploitation, neglect, or trafficking in persons perpetrated by our staff or partners.

How to Apply:

To apply for the post, please fill the form application along with your resume/CV in strict confidence to https://forms.gle/D5ktYu6vKEDyKynn9

Please ensure that documents are sent with the titles “your name-CV-HFA”

Note: Only shortlisted will be contacted