Description

Location: Phnom Penh, Cambodia

Starting date: Late November or Early December 2024

Duration: 12 months with a possibility of extension

Reporting to: Head of Programmes

About People in Need in Cambodia:

People in Need (PIN) is a Czech non-profit, non-governmental organization that has been providing relief and development support in both developing and conflict regions around the globe since 1992.

PIN has been working in Cambodia since 2008 providing both development assistance and humanitarian aid. PIN has implemented programmes in various sectors such as health care, WASH, disaster risk reduction, green energy, urban resilience, vocational training and livelihood development. Programming is run through the head office located in the capital, Phnom Penh. Currently, PIN is actively implementing programs across three thematic areas, including early warning systems for disaster mitigation, supporting a green transition in aqua-fishery sector, and market driven vocational training.

About the role:

Program manager (PM) will be responsible for the overall management of PIN’s Green Energy and Sustainable Markets Portfolio. This will include both the project cycle management of portfolio projects as well as continuous development of PIN’s programming in line with PIN’s sectoral priorities and long-term strategy.

Main Areas of Responsibilities:

Program Management:

• Ensure all projects within the program are implemented according to project proposals on time and in line with the budget.
• Consolidate and prepare all narrative reports, assist with preparation of financial report and submit all reports to donors as defined by contracts.
• Coordinate with project partners in adherence with partnership agreements, and in pursuit of project objectives.
• Prepare realistic work plans and establish clear tracking systems.
• Identify problems in the program implementation and identify appropriate solutions.
• Ensure compliance with PIN and other international standards such HAP and Sphere, etc.

Monitoring, Evaluation & Learning:

• Ensure the quality and maximum impact of existing projects. Together with M&E develop comprehensive M&E frameworks for all assigned projects, measuring their impact on intended beneficiaries.
• Ensure preparation of high-quality narrative reports to PIN donors. Support Finance Coordinator in preparation of financial reports. Provide support to the partners and implementing teams in writing project related reports as needed.
• Ensures that lessons learnt are collected, shared and reflected in further programming

Finance & Compliance:

• Budget control and financial management for all projects.
• Supervise and plan projects’ budget spending, prepare financial forecasts and plans. Communicate any foreseen issue with Country Director and Head of Systems and Operations as needed.
• Ensure that contractual obligations are followed; that the guidelines are adhered to (including general conditions, visibility guidelines and procurement guidelines).
• Supervise and plan projects’ related procurement (incl. requesting for derogations if necessary).
• Ensure that external and internal audits are completed based on donor agreement.

External Communication and Coordination:

• Establish and keep excellent relations with governmental institutions, including all relevant ministries.
• Build and keep relations with current and potential donors contributing to the program (EC, CZDA, ADB, etc).
• Keep sound working relations and coordinate with the consortium partners.
• Coordinate preparation and follow-up of project communication and visibility plans in accordance with donor´s requirements.
• Represent PIN (and its partnerships) during all relevant forums in Cambodia. Ensure PIN brings constructive inputs to sector development in the form of discussion, presentations or shared research.
• Coordinates organization of project related events: opening/handing over ceremonies and ensure media presence as needed.
• Ensure widespread distribution of PIN research papers, studies, evaluations, manuals, etc.

Human Resource Management:

• Ensure Program-related HR plans and organigram are regularly updated and recruitment conducted in advance for open positions.
• Conduct regular appraisals of the program staff and provide constructive feedback.
• Ensure all Program staff have clear personal development plans with regular follow up.
• Enable positive, open and flexible working environment for the Program staff.
• Provide ongoing support to the program and local partners’ staff as necessary.

Grant Fundraising:

• Maintain positive and constructive relations with current PIN donors.
• Identify new sources of funding to diversify PIN donor’s portfolio.
• Conduct needs assessment and other research exercises leading to development of new proposals
• Prepare project proposals, budgets, work plans and log frames.

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies
• Participate in training and awareness raising (CoC and KP, Safeguarding…)
• Support his/her line manager in the implementation of Safeguarding measures throughout the project cycle including risk analysis related to SEAH and Child protection at the project/program level and develop a mitigation plan accordingly.
• Ensure that her/his team members attend training and awareness sessions and carry out the duties in accordance with PIN Code of Conduct and Key policies.
• Ensure, when possible, that due diligence and/or capacity assessments of third parties include an assessment of third parties’ implementation of key safeguarding and risk policies including the prevention of SEAH. Create and maintain a fulfilling and protective environment.

For this position, we consider important:

• Bachelor’s or Master’s degree in Renewable Energy, Sustainable Development, Environmental Sciences, International Development or a related field.
• At least 5 years of experience in project management, ideally within the renewable energy or environmental sustainability sectors.
• Proven experience managing donor-funded projects, including preparing financial and narrative reports.
• Experience working with international donors such as EC, CZDA, UN agencies, or similar.
• Strong project management skills, with a demonstrated ability to manage budgets, procurement, and financial forecasting.
• Excellent organizational and problem-solving abilities to manage multiple tasks simultaneously.
• High proficiency in coordinating with a diverse range of stakeholders, including government institutions, donors, and project partners.
• Strong communication skills, both written and verbal, to prepare high-quality reports and proposals.
• Ability to lead and mentor program teams, including staff appraisals and development plans.
• Knowledge of green energy and sustainable market trends, especially in developing countries.
• Strong English skills (both speaking and writing) essential;
• Previous working in experience in Cambodia or Southeast Asia will be a significant asset
• Willingness to travel as required, including to remote areas.
• Strong leadership skills, with the ability to create a positive and flexible work environment.
• Open to learning and sharing knowledge for continuous program improvement.
• High ethical standards and alignment with PIN’s values and safeguarding principles.

PIN Offers:

• Working environment in a well-established middle-sized and continuously growing humanitarian organization in a challenging context;
• Salary and benefits according to PIN salary scale and HR policies; expected salary of 2700 – 2900 EUR super gross (based on experience), plus monthly subsistence allowance of 1350 EUR;
• Housing allowance;
• 25 days of holiday per year;
• Travel health insurance (covers health care incl. the repatriation);
• Reimbursement of travel expenses with travel to the country of residence once every 6 months of work;
• Reimbursement of costs of visas and vaccinations; assistance with the visa application procedure;
• Reimbursement of the medical check-up before and after the deployment;
• Free 24/7 medical helpdesk and psychological consultation available online;
• Free access to internal e-learning sites, global PIN’s Induction Training, PIN Learning Hub, and individually tailored capacity-building opportunities.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp)..) People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to Apply:

If you are interested in this position, send us your CV and short cover letter via our application form.

Please note only the shortlisted candidates will be contacted. Interviews will be conducted on rolling basis and the vacancy will be closed when filled.

People in Need staff are expected to perform job duties and responsibilities in accordance with People in Need Code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp).