Background and Rationale

Habitat for Humanity Kenya (HFHK) is a leading NGO dedicated to enabling low-income communities to access decent and affordable shelter, along with water, sanitation, and hygiene (WASH) services. Since its inception in 1982, HFHK has operated in 17 of Kenya’s 47 counties, positively impacting over 350,000 households.

HFHK collaborates with government entities at all levels, community-based organizations, other nonprofits, and the private sector to tackle systemic barriers preventing families from accessing adequate and resilient shelter. HFHK’s multi-sector approach focuses on financial inclusion, WASH, disaster risk reduction and climate adaptation, land tenure security, and energy efficiency. HFHK’s key donors include BMZ Germany, The Foster Foundation-USA, Wolfgang Duerr Foundation, Aktion Deutschland Hilft (ADH) Germany, Mastercard Foundation, Hope Builders Germany, and Stichting Op Eigen Wieken Netherlands, among others.

To strengthen its fundraising efforts, HFHK seeks to engage an experienced individual consultant to provide grant writing services while also enhancing the fundraising skills of HFHK staff. The consultant will support HFHK in developing compelling grant proposals and equip the team with essential knowledge and tools to achieve long-term fundraising success. This will be achieved through hands-on grant writing support, structured training, and mentorship.

Purpose and Objectives

The purpose of this consultancy is twofold:

1. Grant Writing & Proposal Development: Develop and submit high-quality funding proposals to expand HFHK’s resource base. The consultant will be required to draft at least three grant proposals by June 2025, with the possibility of additional assignments as needed.
2. Capacity Building: Provide tailor-made training to address HFHK’s specific fundraising processes, ensuring that staff understand the collective responsibility in donor engagement, grant writing, fundraising strategy, donor management/stewardship, and compliance.

Specific objectives include:

• Identify and develop high-quality grant proposals tailored to relevant funding opportunities.
  • Design and deliver practical training sessions for HFHK staff on grant writing and fundraising, based on specific issues identified through a needs and gap assessment of HFHK’s existing fundraising processes.
  • Equip HFHK staff with tools and strategies for donor mapping, engagement, and compliance in program implementation.

Scope of Work

The consultant will be responsible for the following:

1. Fundraising & Grants Writing Support

   • Identify and analyze relevant funding opportunities aligned with HFHK’s mission.
   • Develop at least three high-quality grant proposals in collaboration with HFHK staff, with potential for additional assignments as needed.
   • Work on a call-down basis, completing specific tasks upon request, with payment based on agreed-upon deliverables.

2. Training & Capacity Building

   • Conduct a staff needs assessment to identify fundraising knowledge, skills and gaps.
   • Develop a customized training curriculum tailored to HFHK’s needs.
   • Design and facilitate a participatory training session on fundraising and grant writing, covering areas such as proposal development, donor mapping, and donor relationship management.
   • Introduce fundraising tools, templates, and proposal planners to support HFHK’s ongoing efforts.

Deliverables

The consultant is expected to deliver the following:

1. Needs Assessment Report: A brief report summarizing HFHK’s fundraising knowledge gaps and recommended interventions.
2. Grant Proposals: At least three fully developed, high-quality proposals, with potential for additional assignments as needed.
3. Tailored Training Curriculum: A curriculum addressing key gaps in fundraising, grant writing, and donor management and compliance.
4. Training Workshop: A one- to two-day interactive session for HFHK staff.
5. Workshop Resources: Fundraising plan templates, donor mapping tools, and proposal writing guides.
6. Final Consultancy Report: A summary of activities, key learnings, and recommendations for HFHK’s future fundraising efforts.

Timeframe

This will be a call-down contract, with services requested and paid based on specific activities and outputs, rather than on a fixed daily rate. The consultant will provide support on an as-needed basis, with tasks initiated upon request and compensation tied to successfully completed deliverables.

Qualifications and Experience

The ideal individual consultant should possess:

• At least 8 years of experience in fundraising, grant writing, and resource mobilization in the nonprofit or development sector.
  • A strong track record of securing grants from institutional donors, foundations, and government agencies.
  • Proven experience in training and mentoring teams on fundraising best practices.
  • Familiarity with Kenya’s nonprofit sector, donor funding landscapes, and proposal writing methodologies.
  • Excellent facilitation skills with a participatory approach to training.

Confidentiality and Intellectual Property

All documents, materials, and intellectual property developed during this consultancy will remain the property of HFHK. The consultant must maintain strict confidentiality regarding any sensitive information obtained during the assignment.

How to Apply:

Application Process

Interested applicants are requested to submit:

1. A technical and financial proposal, including a breakdown of fees per deliverable (e.g., per grant proposal developed, per training session conducted, etc.).
2. A detailed CV, highlighting relevant experience and past grants secured.

3. Two samples of previously successful grant proposals (optional but preferred).

Applications should be sent to procurement@hfhkenya.orgwith the subject line: Grants Writing & Capacity Building Consultant.

Submission Deadline: 25th April 2025