Terms of Reference (ToR)

Development of Fundraising Strategy and Standard Operating Procedures (SOP)

1. Background and Context

Hope Revival Organisation (HRO) is a humanitarian, advocacy, and non-profit organisation dedicated to supporting communities affected by conflict and crises, with a focus on mental health, psychosocial support, and community safety. To sustain and expand its impactful programs, HRO aims to strengthen its resource mobilisation capacity through the development of a comprehensive fundraising strategy, proposal templates, and SOPs. This initiative is part of a broader capacity-strengthening plan aligned with HRO’s organisational goals and the current funding landscape.

2. Objective of the Assignment

The primary objective is to engage an experienced Fundraising Advisor to:

• Develop a comprehensive, actionable fundraising strategy tailored to HRO’s context.
• Create standard proposal templates aligned with donor requirements.
• Develop SOPs for resource mobilisation activities.
• Build the capacity of relevant staff through targeted training on proposal writing, donor engagement, and fundraising techniques.

3. Scope of Work

The consultant shall undertake the following tasks:

A. Development of Fundraising Strategy Document:

• Conduct a situational analysis of HRO’s current fundraising landscape.
• Identify potential donor segments, including institutional donors, UN agencies, foundations, corporate donors, and individual supporters.
• Map donor priorities, application procedures, and funding cycles.
• Define clear, measurable fundraising objectives aligned with HRO’s strategic priorities.
• Develop a donor engagement plan, including relationship management, communication channels, and engagement timelines.
• Outline a diversified funding approach, including grants, donations, and partnerships.
• Incorporate a monitoring and evaluation (M&E) framework to assess the effectiveness of fundraising activities.

B. Proposal Templates and Campaign Guidelines:

• Draft tailored proposal templates for different donor types, including key sections, required documentation, and submission procedures.
• Develop guidelines for fundraising campaigns, including messaging, outreach channels, and KPIs.
• Include templates for concept notes, budgets, and reporting formats.

C. SOPs for Resource Mobilisation:

• Develop SOPs covering:
  • Donor research and mapping
  • Proposal development and submission processes
  • Donor relationship management
  • Reporting and compliance procedures
  • Internal review and approval workflows

D. Capacity Building and Staff Training:

• Design and deliver a training workshop for relevant staff (fundraising, program, finance, and communications teams) on:
  • Fundraising best practices
  • Proposal writing and budgeting
  • Donor engagement and relationship management
  • Use of proposal templates and SOPs
• Provide training materials, manuals, and follow-up support.

E. Stakeholder Engagement and Review:

• Organise a review session with senior management for feedback and approval of the strategy, templates, and SOPs.
• Incorporate internal feedback and ensure alignment with organisational policies.

4. Deliverables

The consultant shall submit the following:

1. Draft Fundraising Strategy Document – including situational analysis, objectives, donor mapping, engagement plan, and M&E framework.
2. Final Fundraising Strategy Document – incorporating feedback from the review session.
3. Proposal Templates – tailored for various donor types.
4. Fundraising Campaign Guidelines – messaging, outreach, and KPIs.
5. Standard Operating Procedures (SOPs) – covering all aspects of resource mobilisation.
6. Training Materials – manuals, presentations, and handouts.
7. Training Report – including attendance, feedback, and recommendations for follow-up.

5. Timeline

The entire assignment is expected to be completed within 6 weeks from the contract signing, with key milestones as follows:

• Week 1: Submission of draft strategy and templates.
• Week 2: Review and feedback session.
• Week 4: Submission of final strategy, templates, and SOPs.
• Week 5-6: Staff training sessions and handover.

6. Qualifications and Experience

The ideal candidate should possess:

• Proven experience in developing fundraising strategies for NGOs or humanitarian organisations.
• Demonstrated success in securing grants from institutional donors.
• Strong proposal writing, budgeting, and donor engagement skills.
• Experience in developing SOPs for resource mobilisation.
• Excellent facilitation and training skills.
• Knowledge of the humanitarian funding landscape and compliance requirements (e.g., USAID, ECHO, UN).

How to Apply:

Interested candidates are kindly requested to submit a comprehensive application, including an English Curriculum Vitae (CV) and a separate Cover Letter detailing how their skills and experience align with the requirements of the position. Please use the provided LINK for submission.

This recruitment process is readvertisement. Due to the urgency of this position, the vacancy may close before the deadline. Applications will be assessed as received and the vacancy might be closed before the end of the announcement as per qualifications availability

Hope Revival Organization thanks all applicants; however, Kindly be informed that interviews will be conducted with candidates first sequentially and only shortlisted candidates will be contacted.

Hope Revival Organization maintains a zero-tolerance policy for sexual exploitation, abuse, harassment, abuse of authority, and discrimination, including strict adherence to child safeguarding principles. Selected candidates will undergo thorough reference and background checks, and are expected to comply with these standards.

Hope Revival Organization, an Equal Opportunity Employer, evaluates all applicants based on their qualifications.