Finance Officer (Full-time position)

Terre des hommes is looking for a proactive, energetic, and organized Finance Officer, to join its team in Kyiv, Ukraine, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date: As soon as possible.

Contract: 6 months (with the possibility of extension), local, full-time Employment Contract.

Probation period: 3 months

Location: Kyiv, Ukraine

Deadline for applications: Recruitment will be ongoing until position is occupied.

Terre des hommes (Tdh) is the leading Swiss organization for children’s aid, committed to building a better future for children and youth, especially those most at risk. Since 1960, Tdh has worked in over 30 countries, improving the lives of over four million children annually. The organization focuses on mother and child health, migration, and access to justice for children.

In Ukraine, Tdh began its operations in 2015 and has responded to the ongoing humanitarian crisis since 2022 by providing vital services to children, youth, and their families. Collaborating with a network of NGOs and local institutions, Tdh notably supported the rehabilitation and provision of equipment for IDP accommodation centers and shelters in schools, the establishment of Child Friendly Spaces and Learning spaces in which psychosocial support is provided, and the delivery of case management and child protection services. Tdh’s operations span over Western, Southern, and Eastern Ukraine, with a coordination office in Kyiv and operational offices in Kharkiv and Ivano-Frankivsk. This broad coverage allows for the implementation of high-quality child protection programs reaching the most vulnerable children and their families.

For more information, please check https://www.tdh.org, https://tdh-ukraine.org, www.facebook.com/TdhUkraine/

ROLE DESCRIPTION

The Finance Officer, in coordination and cooperation with the supporting staff, and under the direct supervision of the Finance Manager, is responsible for the execution of financial and accounting tasks in order to meet legislative requirements and support operations at the delegation. S/he has the direct access to the confidential information, such as financial reports and data, budget of the delegation, bank statements, and the responsibility for accurate the maintenance of the office’s records. A professional sense of security, confidentiality, and proper representation is paramount to the job profile.

Key responsibilities:

Budget management

• Ensure that all approved grants budgets are entered into the accounting system SAGA promptly.
• Ensure the Financial Management Tool is followed correctly in the Accounting and Documentation support.
• Support on the Donor Follow Up tool for the Tdh Staff

Financial management (cash/bank/accounting)

• Check the compliance of all supporting documents, prepare the payment and working request (PWAR) and submit for the necessary approval.
• Manage the advances and ensure their correct registration in the accounting system.
• Check all invoices/receipts sent by the suppliers before any payment and ensure the quality of all vouchers according to the donors, internal and national regulations. Support the registration of invoices in BAF for better tracking.
• Prepare and maintain up-to-date and accurate accounting system ensuring the daily data entry in SAGA cash book referring to BAF transactions. Prepare any reallocation if required and do changes in accounting based on the HQ comments.
• Review that all the electronic and original paper documentation support of all the payments done, from Human Resources, Procurement, Logistics, Programs and Administration, are maintain a transparent financial tracking and filing system and ensure that all necessary original documents are correctly archived for a minimum of 10 years.
• Manage day-to-day accounting functions, bank and balance sheet accounts reconciliations, prepare the monthly closing, compare balances in double accounting BAF and SAGA.
• Ensure proper financial management.
• Support and review the Sub Implementing partners documentation support, making sure it is following their and Tdh internal procedures.
• Prepare the documentation support to deliver to the Implementing Partners for the Financial Reports.
• Follow up and monitoring that the Administrative and Human Resources Documentation are being recorded properly.
• Controlling the health insurance allocations is done properly by staff and projects.

Internal/external control systems

• Coordinate with the BAF Programmer any update or corrections to the system.
• Support the Tdh Staff on the proper use of BAF.
• Prepare and support all internal and external financial audits in collaboration with the LAF, the Country Delegate and the program team.
• Keep the financial documentation ready for any internal or external audit.
• Ensure compliance with internal guidelines regarding the risk of theft, armed robbery, corruption, embezzlement, errors and losses. Commit to respect TDH Risk Management Policies including Child Protection and Safeguarding policy, Anti-theft Fraud and Corruption Policy and Whistle Blowing Policy. Report any breach observed in the framework of these policies during his/her professional activities both as regards the proven or suspected offence and preventive breach.

Reporting

• Ensure timely submission of financial reports (monthly closure and annual closure) to HQ;

Edit the financial part of monthly report for Line Manager

Personnel management / team management

• Participate in regular meetings with the teams and within the delegation;
• Coach, lead, advise, support and supervise the members of the admin and finance team in the follow up and implementation of current admin and financial regulations and procedures (Country Profile Form Financial Module General Module, Logistic Module);
• Periodically evaluate the staff under his/her direct responsibility and pass on the evaluations and recommendations to his/her manager;
• Identify the trainings needs of the team under his/her direct responsibility;
• Ensure that the TDH Finance Module is properly applied by all the program and support team;
• Participate to the project Cycle Management process;
• Supervise the Finance department staff

YOUR PROFILE

Education / Qualifications: Master`s University Degree in Accounting or Finance is preferred.

Experience:

• Minimum of 3 year of previous experience in accounting and finances, ideally in non-governmental organization setup;
• Knowledge of generally accepted accounting, budgeting, budget monitoring and general ledger skills;
• Ability to respond to inquiries independently and follow-up on requests in an efficient manner. Manage high volume of work flow efficiently with minimal supervision;
• Ability to handle financial and quantitative information with accuracy and precision;
• Resourceful in gathering, verifying and analyzing financial data. Ability to interpret financial information and reports;
• Strong organizational, planning, prioritizing and administrative skills; ability to self-direct in a fast-paced, multi-task environment;
• Credible finance professional with strong interpersonal skills and ability to build effective relationships at all levels of the organization
• Ability to work collaboratively and productively within a multidiscipline and multicultural environment.
• Successful track record of work with donors (Europe Aid, SDC, DFID; ECHO; UN; etc.) and completion of audits, as an asset;
• High degree of confidentially.

Languages: Communicative oral and written skills in English and local language

IT Knowledges: Proficiency with Microsoft Office Suite, particularly Excel and experience working with an automated accounting and finance software.

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.

How to Apply:

Qualified applicants are encouraged to submit their application (CV and motivation in English) to ukr.hr@tdh.org. Please mention in the title of the email the position “Finance Officer”