The International Training Centre of the International Labour Organization (the Centre) is an equal opportunity employer and values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities.
Recruitment for General Service positions is subject to local recruitment regulations in accordance with Article 1.4 of the Centre’s Staff Regulations. The Centre may only offer a contract to persons who have a valid residency status in Italy.
INTRODUCTION
The International Training Centre of the International Labour Organization (the Centre) is the training arm of the ILO, the Specialized Agency of the United Nations which promotes social justice and human rights in the world of work. The Centre delivers training, learning and capacity development services to governments, employers’ and workers’ organizations, and other national and international partners, in support of decent work and sustainable development.
The position is located within the Financial Services (FINSERV) Unit.
Financial Services (FINSERV) is responsible for developing and applying budgetary, accounting and financial policies and procedures and for the efficient financial management of approved budgets in accordance with the Financial Regulations and Rules. FINSERV is composed of three sections: Accounting and Financial Reporting; Treasury; and Activity Budget Management and Reporting.
The Finance Assistant, G-5, plays a lead role in ensuring consistency and quality of work related to the implementation of the financial services provided. Impact of the work reflects directly on the overall reputation and image as a corporate service provider in terms of quality of process execution and responsiveness to client needs, as well as a direct impact on corporate financial reports issued by the Unit/cluster.
Work requires knowledge of the methods, procedures, rules, regulations and instructions relating to accounting control for an organization as well as the preparation of financial statements and very good knowledge of an ERP financial system and office applications.
Functional responsibilities
– Evaluate and monitor a variety of complex financial documents, accounts and correspondence for completeness of information, proper accounting codes and conformity with financial rules and regulations, and identify and investigate any anomalies or wrongly posted transactions and determine corrective action. This may include: general ledger accounts, suspense accounts, bank accounts, payment requests, client and supplier invoices, vouchers, external collaboration contracts; travel claims and advances; ILO-related transactions; etc.).
– Process complex financial transactions relating to claims, liabilities, inter-company accounts, fixed assets, and record these in the ERP system and other automated systems, where appropriate.
– Maintain and update computerized databases and systems. This may include: upload and transfer of budgets; payroll-related data; vendor and client databases, accounts and cost centres.
– Participate in the reconciliation and the preparation of complex financial data for various accounts and disclosures in the annual financial statements and any other financial reports.
– Monitor and reconcile accounts including the current account with the ILO: bank accounts; suspense and other control accounts of the general ledger; outstanding claims; commitments and open purchase orders; liabilities; expenditure, to identify any anomalies and to take any necessary corrective action.
– Verify complex transactions within the various accounts to ensure accuracy, completeness and compliance.
Train, brief and provide guidance to officials on financial issues and financial processes. This may require to participate in the preparation and delivery of training material on behalf of the Unit.
– Suggest improvements in, and participate actively in the development and enhancements of automated workflows supporting financial processes and procedures related to the work of the Unit.
– Examine client queries and provides explanations, addressing the supervisor when disputed, complex or unusual cases arise.
Draft correspondence in two languages to obtain clarifications, obtain explanations, follow-up on outstanding matters and respond to complex issues.
Perform other related duties as requested.
Qualifications required
Education
Completion of secondary school education, supplemented by tertiary training in accounting and/or finance.
Experience
At least five years of qualified relevant accounting and/or finance experience.
Languages
Excellent working knowledge in English and intermediate working knowledge of Italian (FAO level B). Knowledge of French or Spanish is an asset.
Core competencies
- Adaptability: ability to adapt to major changes in work tasks or in the work environment
- Client service: ability to meet client (in-house and external) needs effectively
- Collaboration: ability to develop and use collaborative relationships to achieve work goals
- Communication: ability to convey information clearly to individuals and groups
- Initiative: ability to take prompt action to accomplish objectives, even beyond what is required
- Integrity: ability to maintain social, ethical and organisational norms and adhere to codes of conduct and ethical principles
- Knowledge management: ability to develop and update professional knowledge continuously, and to assimilate and apply new job-related information in a timely manner
- Sensitivity to diversity: ability to accommodate cultural and gender differences to interact effectively with people of different cultures
Level competencies
- Managing work: ability to manage one’s time and resources effectively to ensure that work is completed efficiently and within deadlines
- Information management: setting up ongoing procedures to collect, maintain, review and process financial data and other information
- Planning and organizing: establishing timelines and priorities to ensure that work is completed efficiently and within deadlines
- Quality orientation: completing tasks and delivering quality services to clients; showing concern for all aspects of the job; accurately checking transactions and processes
Technical competencies
- Good knowledge of basic accounting processes including those relating to commitments, monthly adjustments, accruals, etc
- Full literacy in standard office software including analysis functions
- Ability to operate an ERP financial system (i.e. Oracle, SAP or other similar systems)
- Ability to communicate effectively both in writing and orally
- Ability to deal with clients and to respond to their queries
- Ability to provide instructions and explain various rules and workflows to other officials in the organization in a clear and easy manner
- Ability to maintain confidentiality of information
Personal Skills
- Ability to work harmoniously and effectively as a member of a team and with a minimum of supervision
- Ability to work under pressure
- Tact, discretion and courtesy in dealing with staff, internal and external clients
How to Apply:
APPLICATIONS
All candidates must complete an online application form. To apply, please visit the ITCILO jobs webpage:
https://www.itcilo.org/about/jobs
The System provides instructions for online application procedures
The deadline for receipt of applications is 6 May 2025 (CET). No applications will be accepted after that date/time.
RECRUITMENT PROCESS
The recruitment process, which may include a written test, a competency-based assessment centre and interviews, will take place during the 3 months following the deadline for applications. Short listed candidates will be notified via email and are requested to ensure their availability when the schedule of the recruitment process is communicated.
The Centre may use email and/or video or teleconference communication technologies for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests, or interviews.
CONDITIONS OF EMPLOYMENT
General Service Category, grade G.5, Fixed Term, Regular Budget.
The salary range of this grade is the following: Euros 43,314 p.a. (minimum) to Euros 70,884 p.a. (maximum).
The selected candidate will be offered a fixed-term contract of two years which may be renewed, subject to a period of probation as established by Article 2.1 of the Staff Regulations.
