About Acted

“ We go the last mile. Founded in Afghanistan, against the backdrop of a forgotten crisis, Acted’s mission is to save lives and support people in meeting their needs in hard-to-reach areas. Millions of vulnerable people around the world need humanitarian assistance today, and hundreds of millions will need it tomorrow, in the face of the growing threat of climate change. We believe that our assistance must be conceptualised and delivered within the framework of people’s natural environments, and the territories on which they depend. Therefore, Acted pursues a triple mandate as a humanitarian, environmental and development aid actor, contributing to the relief, stabilisation, and recovery of crisis-affected people in fragile areas. This vision is guided by the motto “Think Local – Act Global” – reflecting the need to rely on a deep understanding of local territories and contexts to develop and implement actions based on local knowledge, structures and capacities. This local thinking contributes to a global response – running through all Acted programming and operations – as we work together towards the building of a 3ZERO world: a world with Zero Exclusion, Zero Carbon, and Zero Poverty”.

Greening strategy:

Acted’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each Acted employee will adhere to these principles through key green programming responsibilities:

• Contribute towards the adherence and development of the greening strategy plan.

• Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles

• Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes

ACTED PSEAH Policy:

{Database Officer) has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The (Database Officer) has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to Acted’s procedures. The (Database Officer) carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.

LOCATION: Aleppo

Job Purpose

The database officer is responsible of doing data analysis, supporting the design of various database tools and strategies, and maintaining and updating the project-specific and central databases.

Objectives

1. Create and maintain appropriate databases for all projects, in line with Acted MEAL guidelines, preview technical trainings to Acted staff and Partners.
2. Ensure all databases are quality checked, properly labelled and securely soured in accordance with relevant Data protection guidelines;
3. Provide accurate, reliable and insightful data analysis as required
4. Provide required data for internal and external reporting, based on above-mentioned databases, as required

DUTIES AND RESPONSIBILITIES

Database Management System implementation

• Maintain the central and project-specific databases for the country.
• Ensure all data is correctly entered and regularly updated in the databases and tables.
• Check the quality of data submitted by field staff; liaise with them regarding missing data, potential errors, and inconsistencies.
• Perform data cleaning as needed to maintain data integrity.
• Develop and maintain the structure and format of the databases as required.
• Implement proper data backup, restoration, validation, and security procedures.
• Collaborate with the program team to ensure AME (Appraisal, Monitoring, and Evaluation) data is regularly updated in the master database.
• Work with the PD Unit, MEAL Specialist, Senior MEAL Officers, and MEAL Officers to update the indicator tracking frameworks.
• Contribute to the provision of beneficiary data for internal and external reporting.

Technical Training

• Design and prepare content for technical training sessions in collaboration with the Country MEAL Manager.
• Deliver technical trainings to Acted staff and partners as needed.

Technical Guidance and Support

• Participate in ongoing and future MIS (Management Information System) tasks as advised by the Country MEAL Manager.
• Support team members in developing and coding Kobo Toolbox forms.
• Recommend improvements to the quality and functionality of Kobo tools across all projects and hubs.

Data Analysis

• Verify the accuracy of collected data during assessments.
• Clean assessment data and report any issues to the relevant departments.
• Extract queries, figures, and reports from databases as required.
• Generate data visualizations (e.g., charts, graphs, tables) for reports, communication tools, and assessments.
• In collaboration with MEAL Officers, analyze data from project activities and assessments.
• Support the improvement of data collection tools and processes; test and pilot new methodologies with field assessment teams.

Other Responsibilities

• Provide regular and timely updates to supervisors and team members on progress and challenges.
• Participate in database-related workshops and meetings as required.
• Perform any other duties assigned by the immediate supervisor.

Key Performance Indicators

• Database Management System (DBMS) is in place and functional, enabling reporting on at least ACTED’s 16 global standard indicators.
• Proactive identification of any issues or areas for improvement in the DBMS and escalation to the line manager.
• Number of technical trainings provided.
• Number of database outputs (e.g., reports, infographics, etc.) produced during the past 6 months.
• Percentage of ongoing projects with project-specific databases developed.
• Number of databases reviewed during the past 6 months.
• As requested, develop a system in the coming year to manage ACTED data at the WoS mission level and/or support this effort at the ACTED global level.

QUALIFICATIONS

• Bachelor’s or Master’s degree in Computer Information Technology or a related field.
• Fluent in English and Arabic (written and spoken).
• Excellent writing and communication skills.
• At least 2 years of work experience with an INGO in an emergency and/or development setting.
• Ability to work under pressure in a high-paced environment.
• Strong organizational and prioritization skills.
• Proficiency in Microsoft Office, including Excel and Power BI.
• Experience working with large-scale data management (preferred).
• Proficiency in at least one major database technology (e.g., Microsoft Access, SQL), along with solid general knowledge of database management (preferred).
• Strong analytical skills

How to Apply:

Interested and qualified applicants should apply by filling out the application form through this link

https://forms.office.com/e/qr6teZmUMA

Only the shortlisted candidates will be contacted.

By applying for this position, you certify that all the details of your current application, are true to the bestof your background and knowledge. You accept the legal mentions of www.acted.org and authorize the automated processing of your personal data by ACTED for recruitment, HR management and administrative compliance control purposes, in accordance with European regulations for the protection of personal data.(http://www.acted.org/)

ACTED is committed to the prevention of sexual exploitation and abuse in the framework of its programs in Syria. The successful candidate will be required to adhere to ACTED Code of conduct and ACTED Global Policies, especially regarding the protection of children and the protection against sexual exploitation and abuse. A rigorous reference and background checks will be undertaken, and information will be requested from previous employers about any disciplinary action of sexual exploitation, sexual abuse, and/or sexual harassment during employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

ACTED is committed to gender equity and to have a balanced and diverse workforce. ACTED strongly encourages qualified women, persons with disabilities, and persons from under-represented groups to apply for the position.

ACTED offers a variety of arrangements that enable women to excel in their careers, including flexible working hours for work-life balance, maternity leave, and career coaching.

ACTED never uses external recruitment agencies and recruitment is always free of charge.

The necessity of ensuring the highest standards of efficiency, competence, and integrity, with proper attention to promoting diversity, is the most important concern in the recruitment and employment of staff at ACTED.

Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision, or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided.

ACTED reserves the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.