1. INTRODUCTION AND BACKGROUND

The Lutheran World Federation (LWF) is an international humanitarian organization with a global presence in countries across Africa, Asia, Europe, and Central America. The global headquarters of LWF is in Geneva, Switzerland. At the regional level, LWF is headquartered in Nairobi, Kenya, serving both the Kenya and Somalia country programs. The Lutheran World Federation provides quality humanitarian assistance to displaced and affected communities and focuses on three priority areas: i) Sustainable,Livelihoods, ii) Quality Services, iii) Protection and Social Cohesion. The Lutheran World Federation (LWF) World Service established a presence in Kismayo, Jubbaland State in Somaliain 2017 to create a continuum between its refugee assistance and protection program in Dadaab refugee camps. Since 2017, LWF has been working closely with the relevant Jubbaland State Ministries, including the Ministry of Education and Higher Learning (MoEHL), the Ministry of Women, Family Affairs, and Human Rights, and the Ministry of Humanitarian Affairs. From 2022, the program embarked on program expansion to implement new projects in Kismayo and areas outside Kismayo, including Dhobley district. More information about the LWF Kenya-Somalia program can be access here. https://kenyasomalia.lutheranworld.org/

Project description

LWF-Kenya Somalia Program has recently received funds from the Canadian Lutheran World Relief (CLWR) to provide holistic, gender-responsive assistance, primarily focusing on the well-being and dignity of those affected by conflict, particularly women and girls. The services include safe spaces, legal support, psychosocial services, and awareness campaigns to address GBV;

1. Inadequate access to clean water, sanitation facilities, and hygiene supplies disproportionately affects women and girls, increasing protection concerns.
2. II. Ensuring private sanitation facilities and addressing MHM needs are essential.
3. III. Empowering women and girls is central to the protection project, which engages men and boys to challenge harmful gender norms and practices.

The project will:

Increase access and utilize gender-responsive protection and SGBV response services in conflict-affected and poor host communities in Somalia with a particular emphasis on women and girls. Increase access to safe and improved WASH facilities and services, including sanitation and water infrastructure, among IDPs, returnees, and host communities in Somalia, with a particular emphasis on women and girls in targeted areas.

• Increased awareness and adoption of healthy hygiene and sanitation practices among women, men, girls, and boys in Somalia focusing on IDPs, returnees, and host communities.
• Increase access and utilization of gender-responsive protection and SGBV response services in conflict-affected and poor host communities.

2. PURPOSE OF THE ASSESSMENT

The overall purpose of this Request for proposal is to identify a prospective bidder (s) to support the development of three documentaries on positive masculinity. The documentaries will highlight real life perspectives of manhood in the Somali culture and explore how the society influences and shapes positive expressions of masculinity.

3. OBJECTIVES OF THE ASSIGNMENT

The assignment has the following objectives;

1. Produce a 10-minute documentary to define the meaning of masculinity in the Somali society.
2. Produce a 10-min documentary on the meaning of positive masculinity and the advantage of having male champions who advocate for women.
3. Produce a 30-minute documentary of the role of the society in shaping masculinity; identify the role of school, parents or society in shaping young men’s masculinity.

4. SCOPE OF WORK

Duration of the assignment: The consultancy is 30 working days starting from 11th of December 2024 to 9th of January 2025.

Geographical Coverage: The exercise will be carried out in Kismayu district of Jubaland State of Somalia but might require other states in Somalia depending on the availability of experts.

Target Beneficiary Category and Stakeholders**:** The consultant will hold interviews with Young men, parents, religious leaders, psychologists, sociologists, educators, women, elderly and men and religious.

5. APPROACH AND METHODOLOGY

The consultant is expected to suggest an approach and methodology that produces creative transcripts and create documentary to capture varies members in the society and bring out an understanding of how the Somali society sees masculinity.

6. RESPONSIBILITIES OF LWF

• Share all relevant project documentation.
• Provide guidance to align the documentaries with the project objective and goals.
• Organize and facilitate meetings with meetings with the identified members of the society.
• Contribute and review transcripts of the project.
• Provide feedback on the production of the documentaries.

7. DELIVERABLES

The consultant will be responsible for preparing and submitting the following deliverables;

1. An inception report with a clear work plan.
   1. Produce 3 documentaries as in the objectives of the TOR, transcript in English and Somali with subtitles.
   2. Translate the transcript and subtitles in English after completing the Somali version.
   3. Provide the raw data.

8. QUALIFICATIONS/ REQUIREMENTS

• The consultant must have a media/ journalism or communication university degree/ Masters, or equivalent qualification.
• Proven experience in producing documentaries.
• Work with modern equipment and updated software for high-resolution pictures.
• Strong facilitation and communication skills, with experience capturing stories.
• Knowledge of the socio-political context in Somalia.
• Fluency in Somali language is must to interact with the community.

9. SUBMISSIONS

The bid will consist of two parts; technical and financial as follows;

Part A: Technical Proposal

The Technical Proposal shall be straightforward and concise describing how the consultant intends to carry out and satisfy the task as described above. No cost or pricing information is to be included in the technical proposal.

Technical proposals are limited to 15 pages in total. Organizational Information, CVs of proposed personnel, and examples of previous relevant work are to be included in an Annex. Key personnel resumes, dividers and past performance report forms are not included in the page limitation. Bidders are encouraged to provide an Annex, or “portfolio” of samples demonstrating past experience performing similar activities. The Annex can include copies of photographs, other visual representations, and media/social media clippings. The Annex should not exceed 10 pages.

The technical proposal shall be formatted using the following sections:

Technical Approach– Narrative not to exceed five (5) pages.

The bidder shall demonstrate his/her understanding, ability, and overall approach to perform the requirements described inthe Scope of Work/Tasks/Activities. S/he shall clearly explain how they propose to structure, design, manage and execute the work required that meets LWF objectives.

The Technical Approach must include a timeline or Gantt chart of the deliverables required to execute this project.

Capability Statement – Narrative – not to exceed two (2) pages.

The bidder shall demonstrate his/her specialized competence with regard to the requirements of the tasks/activities. S/he shall demonstrate they have the necessary personnel to successfully comply with the contract requirements and accomplish the deliverables.

Past Performance – Narrative not to exceed five (3) pages.

The Bidder shall provide at least three (3) examples of past performance of implementing similar projects. The past performance examples must be within the last three (3) years and shall be similar in terms of scale and relevance. S/he must provide references for each example, including the name, title, phone number, and email address of the reference.

Personnel/Staffing – A narrative not to exceed two (2) pages.

A summary describing the proposed staff for the project including up to three team members. The summary shall includenames, relevant qualifications of similar experience and the proposed role for each individual. A Project Manager must be identified with a minimum of five years’ experience in related project management.

The bidder must also include the CVs of the key staff members involved in the Project, including the Project Managers andup to 3 Team members. Each CV should not exceed three (3) pages.

Part B: Financial Proposal

The bidder shall propose realistic and reasonable costs for this work in accordance with the His/Her technical approach. The cost should be in dollars (USD) and include all applicable local taxation. The financial proposal shall list all costs associated with the assignment.

Items described in the technical proposal but not priced shall be assumed to be included in the prices of other items.

10. CONSULTANT’S/FIRM RATING CRITERIA

This solicitation is open to local firms/companies registered in Somalia, specializing in measuring learning outcomes and/or education research.

The selected Consultant will be responsible for designing and executing all activities outlined in this Request for Proposal in coordination with LWF.

Proposals will be evaluated using the quality and cost-based selection, with a total score calculated out of 100% of which 60% is the weight of the technical proposal and 40% is the weight of the financial proposal.

Proposals meeting the mandatory requirements will be evaluated for technical merit based on the criteria in the below chart. Those proposals scoring 65 points or higher (out of 80 points) will be considered for cost-effectiveness.

Technical Approach

Proposed structure, design, and approach to execute the work required, application of ASER tools, analysis and presentation of findings (a high-quality report). (25 points)
Detailed work plan and implementation plan.(5 points) Maximum Points 30

Capability Statement

Demonstration of the necessary organizational systems, and personnel to successfully comply with the contract requirements and accomplish the expected results. Maximum Points 10

Past Performance

– Inclusion of at least 3 relevant past performance examples of similar projects. (5 points)
– References provided by past clients for these examples and their evaluation of the bidder’s ability to deliver on time and within quality and budget expectations. (5 points) Maximum Points 10

Personnel/Staffing

Qualifications and past relevant experience of the Project Manager and up to 3 team members proposed to perform the requirements of this scope of work. (10 points) Maximum Points 10

Technical Evaluation Threshold (Only offers that receive a technical evaluation score of 42 and above points (out of 60) will be considered for cost evaluation.)

Cost Evaluation

The financial proposal will be evaluated using the following formula:
FS=40*lowest price/F, in which FS is the financial score and F is the price of the proposal under consideration. 40
Total Points 100

How to Apply:

Interested and qualified consultant(s) should submit their technical proposal and financial proposals to procurement.kismayo@lutheranworld.org with the e-mail subject line clearly marked; “Video Consultancy Service documentary”, The deadline for submission of applications is 4th of December 2024 at 5:00 pm Eastern African Time