Terms of Reference

Short Term Arrangement for a consultant or agency for the development of the Schools2030 education innovations catalogue.

Aga Khan Foundation

The Aga Khan Foundation (AKF), founded by His Highness the Aga Khan in 1967, is a member of the Aga Khan Development Network (AKDN), one of the world’s leading poverty solutions networks. AKDN’s integrated approach makes long-term investments, builds permanent institutions, and cultivates an active civil society, impacting tens of millions of people annually in 30 countries. Alongside its sister AKDN agencies, AKF implements innovative, community-driven solutions that are based on decades of experience, learning and evaluation. In Uganda, AKF is managing a robust and expanding portfolio of multi-sectorial initiatives that includes investments in education, early childhood development, sustainable economic development, and civil society strengthening.

Schools2030

Schools2030 is a global movement for holistic learning and teacher leadership. The movement brings together a diverse coalition which includes educators, school leaders, civil society, researchers, international organizations, and governments across ten countries and 1,000+ schools. Our goal is to improve quality teaching and holistic learning, and to foster resilient education systems across the world, including for those living in remote regions and those facing multiple forms of marginalization and crises. We do this through a focus on teacher agency – recognizing educators as leaders, innovators and active agents in education reform.

In Uganda, AKF partners with 100 school sites in Arua and Kampala to drive classroom level innovation to enable teacher generated solutions to identify and inform ‘what works in education’. The sites include 30 pre-primary schools, 30 primary schools, 30 secondary schools and ten youth development partners/civil society organizations.

The goal of the intervention is that by 2030, Schools2030 will have contributed to ten country governments to accelerate their progress in achieving SDG4: Ensure inclusive and equitable quality education and promote lifelong learning opportunities for all.

Ultimately, the project will ensure that 50,000 (5,000 in Uganda) marginalized children and youth in ten countries over ten years are equipped with the knowledge, skills, attitudes, and values to help them interact effectively with the world and become contributing members of a pluralistic society.

AKF, as the Global Secretariat of Schools2030, will be leading the delivery of Schools2030 in Uganda and be representing all the Founding Partners through the Schools2030 Coordinator. Therefore, the Reporting Partner will be accountable to AKF in Uganda through signing a fixed term Service Agreement Contract with possibility of renewal.

Our goal is to raise holistic learning outcomes and to equip young people with the knowledge, skills, attitudes, and values they need to become contributing members of their communities and to thrive.

Scope of work.

Communications and the programme’s visibility are a central part of the Schools2030 program strategy to scale micro-innovations around the world and encourage worldwide systems change by advocating Schools2030 methodology. A digital and printed catalogue clearly portraying the best innovations plays a crucial role in ensuring that more educators are able to adopt these new innovations to support their learners.

We are therefore seeking a consultant to support the delivery of this catalogue to help convey the work of our teachers in a compelling manner that supports additional upscaling of teacher innovations and expands programme impact.

Key activities:

• Work alongside the Schools2030 Uganda team and teachers to photograph the most outstanding innovations from the last four years of the programme.
• Using the content collected by the teachers themselves, design a catalogue, in line with Schools2030’s visual guides and communication strategy, including to:
  • Portray the story, values, processes, and achievements of the Schools2030 programme.
  • Clearly demonstrate the impact, purpose, design, steps for use, and materials needed for each innovation.
  • Profile the teachers, educators or youth partners responsible for the innovations and tell their personal stories
• Work alongside the Schools2030 country team to determine a suitable workplan of activities.
• Make necessary revisions to the catalogue based on feedback from the Schools2030 team.
• Provide support for any minor adjustments or corrections needed after the catalogue has been submitted and through printing/publishing stages. Address any issues that arise with the final design.
• Ensure effective and efficient provision of services, full confidentiality in all aspects of the assignment, management of information flow and follow-up on deadlines and commitments made.
• Always ensure alignment to AKF’s global safeguarding policy.
• Work in close coordination with the assignment National Coordinator and / or the Schools2030 team on the ground, as well as the Schools2030 Global Communications and Advocacy Manager.

Deliverables:

• Collect between 150-200 high quality images of Schools2030 innovations, teachers, schools, students, workshops and youth partners – ensuring a variety of images that will allow us to tell the story of Schools2030’s work (eg teachers at work, teacher’s portraits, close ups of innovations, innovations being prototyped in workshops, students with innovations, students with teachers, school settings, etc in line with AKFs photography guide). Captions to be embedded in each image showing what the image is depicting, who and where.
• Complete layout and design for the catalogue – for approval by Schools2030 country coordinator.
• Design, edit and finalize a catalogue of 15 teacher innovations, in coordination with members of the Schools2030 team. Catalogue to include:
  • Overview and story so far of the Schools2030 programme globally.
  • Clear demonstration of Uganda context – landscape, including context of schools and communities, the Schools2030 journey, Schools2030 District and National showcases.
  • Portrayal of stakeholders involved in the Schools2030 programme.
  • Effective showcasing of all education innovations, including the challenge addresses, method for use, materials needed, impact, testimonials from teachers, students and other stakeholders.
  • Outline of where the programme is going, how it will deepen its impact over the next 6 years
• Design assets and documentation to be created through integration of provided content and original work.
• Provide all images in web- and print-ready formats, uploaded onto AKF SharePoint folders.
• Provide all original design files and any associated assets. Include a style guide or design documentation if necessary for future reference.
• Provide final catalogue design n both print-ready and digital formats (PDF). Ensure that all design elements are optimized for high-quality print and digital viewing.

The Aga Khan Foundation retains copyright over all graphics and materials developed during the assignment.

Qualifications and Experience Required:

• The agency must possess demonstrated expertise in field photography, copy-writing and graphic design, with at least 2 years of relevant working experience in similar field.

• Bilingual skills (English/local language) is preferred;

• Work with Media Agencies, International Organizations, NGOs is an asset

  The bidding company must be registered, with relevant authorities and must have a valid trading license to operate (copies should be attached). Legal documents REQUIRED include.

• Certificate of Incorporation

• Memorandum and Articles of Association

• Valid Trading License

• TIN Certificate of Registration

• VAT Certificate

• Tax Clearance Certificate

• Power of Attorney

• Evidence of having executed contracts of similar nature & magnitude to organizations with similar operations (attach copies of LPOs, contracts, Completion Certificates, Recommendation and Reference letters).

• Proof of availability of availability of Competent staffs to handle the assignment.

Procedures and Logistics:

• Your financial quotation should include the professional fees, equipment, travel to the sites, accommodation, feeding etc.
• The Schools2030 team will regularly monitor the progress of the consultant’s work.
• The Consultant will conduct several field visits to collect photographs and content TBD with Schools2030 Uganda team
• The Consultant will work from her/his private space.
• The Consultant will use her/his computer and other equipment if necessary.
• The Consultant will submit the final report in electronic form.

Conditions

• The nature of the contract will be temporary, and the timeframe will be decided by the Schools2030 National Coordinator in agreement with the Consultant.
• The Consultant is expected to conduct all work independently, in accordance with professional standards.

Payment Terms

• Payment is linked to receipt and satisfactory acceptance of deliverables.
• Full payment upon completion of the assignment and subject to approval by Schools2030 National Coordinator and Schools2030 Global Communications Manager.

How to Apply:

HOW TO APPLY

• Please submit your online application by Friday 29th, 2024.
• Your online application should contain the following:

1. A Cover letter explaining the motivation for applying and explaining how the qualifications and skills set are suitable for the assignment.
2. Your experience in handling similar activities include links to work samples and/or portfolio.
3. A financial proposal indicating deliverable-based professional fee.

• NB. The submission of work samples is critical to the evaluation of your application.
• Only complete applications will be considered. Regret letters will only be sent to shortlisted candidates.
• Applications will be treated with the strictest confidence.

Interested applicants will be required to:

• Attach all the legal documents requested for above

• Develop a technical proposal (not more than six pages) clearly demonstrating how you intend to deliver this assignment

• CV of all key proposed team members (max. 2 pages)

• Include three references from similar assignments previously undertaken

Criteria for selection

All submissions will be assessed on the following criteria.

• Technical proposal 40%

• Technical experience 30%

• Value for Money 30%

Please e-mail all required documents with ‘Communication Consultant’ in the subject line to the Procurement Officer charles.apire@akdn.org Submissions must be received by AKF no later than 5:00pm on Friday 29th November, 2024. Only shortlisted candidates will be contacted.

For any inquiry, please don’t hesitate to contact the Procurement Officer at charles.apire@akdn.org.

Looking Forward to Receiving your Proposals.