INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Finance Coordinator

Code: SR-58-9878

Duty station: Tehran

Starting date: 01/07/2025

Contract duration: 6 months

Reporting to: Head of Mission

Functional Supervisor: Regional Finance Coordinator

Supervision of: N/A

Type of Duty Station: Family duty station

General context of the project

Following the Taliban retaking power in Afghanistan in August 2021, which has created a sudden high influx of Afghan nationals in Iran, INTERSOS decided to assess opportunities to establish its presence in Iran. INTERSOS obtained the approval from the Government of the Islamic Republic of Iran for the establishment of its presence in Tehran, Iran, in October-November 2021 and started conducting its joint activities in June 2022. INTERSOS activities in Iran mainly focus on the health/medical sector and how to support the existing health system, coping with the high number of new refugees and their impacts on local Iranians. In addition, some social activities around people with disabilities and children were linked to the medical activities.

General purpose of the position

Define, coordinate and monitor the implementation and management of finance strategies, policies, internal control and all financial administrative in the mission, in line with the context and operational challenges and INTERSOS protocols, standards and procedures, and with the Regional Finance Coordinator’s directions, in order to provide accurate, transparent, timely and reliable financial information to the organization and third parties on the allocation of resources in the projects.

Main responsibilities and tasks:

Strategy and budget

• As an active member of the Senior Management Team, participate in the definition of the mission’s objectives and strategies planning, implementing and monitoring the financial, operational and budget needs, anticipating changes and challenges, and planning accordingly, in order to ensure the budget is appropriate
• Define the financial strategy for the mission and the country, assessing and mitigating the financial risks of the mission, and the project’s economic and financial plan together with the Head of Mission, and linking with the Project Managers
• Provide regular and adequate indicators to monitor the financial position of the mission and provide relevant cost analysis, regularly monitor expenses vs budget, analyse variances, and suggest corrective actions when needed
• Provide support to the Head of Mission and Programme Coordinator on drafting new projects and budget preparation, ensuring the collaboration of other support Departments (HR, Log, Security)

Accounting and Treasury

• Ensure the accounting process is efficient and accurate, foreseeing an adequate level of verification and segregation of duties based on the dimension and the staff of the mission. The accounting database must be compliant with the INTERSOS’ standard accounting practices and reconciled on a monthly basis following the standard internal control mechanisms and enforce an effective monitoring of payment of suppliers, social/tax institutions and staff salaries
• Coordinate the efficient management of the treasury, including ensuring the smooth running of operations and maintaining control of security risks. This includes among other things, definition of minimum levels of cash, cash-flow forecast for projects and NGO, management of local bank accounts, bank/cash reconciliation, transfer of funds to field bases, relations with banks and/or other financial institutions at mission level, identify in advance the financial issues and cash crunch
• Ensure proper implementation and respect of INTERSOS policies and guidelines and compliance with donors’ procedures, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures, and tools for optimised management of the mission’s financial resources
• Sensitise key executive staff as coordinators, budget holder,s and relevant management on financial risks and the extent of their financial responsibilities
• In collaboration with the Regional Finance Coordinator, manage the funding agreements with donors, e.g., coordinating and preparing proposals and financial reports, and managing donor contracts
• Ensure the implementation of a relevant mission organisational set up and a reliable internal control system, in order to meet all financial obligations while keeping financial ethics respected within the mission and making use of the New Accounting Information System, or when not available, using the tools and templates provided by the procedural protocols

Administration and HR

• Is responsible for mission administrative-accounting documents and all finished project documentation. Submit to the Regional Finance Coordinator and the HQ Finance Director the accounting reports and the supporting official documentation on individual projects and contracts
• Collaborate with the HR department to accomplish the administrative requirements related to staff matters
• Coordinate and oversee the monthly and yearly closing of accounts, guaranteeing that the statement reflects the financial reality of the mission

People management

• Is responsible for the management, supervision and development of the finance team, including coaching, training, motivating and ensuring their capability, detecting potential conflicts and finding solutions when necessary
• Participate in the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he is accountable for.

Logistics

• In collaboration with the Logistics Coordinator, ensure the proper execution of goods, works and services procurement processes in conformity with INTERSOS and donors’ guidelines

Required profile and experience

Education

• Essential degree in Economics/Finances

Professional Experience

• Essential 4 (four) years’ experience in budget management and in team management
• Desirable previous experience with NGO’s in developing countries

Professional Requirements

• Essential computer literacy (word, excel, finance DB and internet)

Languages

• Fluent English

Personal Requirements

• Strategic vision
• Leadership
• Teamwork and cooperation
• Behavioural flexibility
• People management and development
• Service orientation
• Commitment to INTERSOS principles

How to Apply:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/field/#intersosorg-vacancies/vacancy-details/682ffb6d51dd0902cfb044b8/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.