Your role

The Vehicle Registration Assistant facilitates the registration, transfer, inspection and disposal of the ICRC Fleet assets in the country.

Accountabilities & Functional responsibilities

1. Registration, de-registration, re-registration and transfer of ownership for ICRC & expatriates’ vehicles;
2. Facilitate renewal & follow up of Kenyan Driving Licence & International Driving Permit for Expatriates;
3. Handling vehicle registration, customs entries, Ministry of Transport inspection reports;
4. Ensure all foreign plated vehicles have valid foreign permits, Carnets and updated in Fleet wave database;
5. Act as E-citizen NTSA (National Transport Safety Authority) Administrator and MFA (Ministry of Foreign Affairs) focal point for ICRC Fleet;
6. Negotiating and Liaising with NTSA regarding any ICRC missing or delayed documents.
7. Ensure regulatory compliance with procedures from relevant authorities & obtain relevant approvals before vehicle disposal;
8. Coordination & payment of Toll Fee/permits for ICRC Fleet vehicles;
9. Preparation, follow-up and keep up to date the Vehicle auction files of all ICRC Fleet assets;
10. Review & facilitate renewal of the Transport Driver’s Driving Licences & update status in Fleet wave database;
11. Ensure proper record keeping & document filing is update & archived in relevant databases i.e., Fleet wave & TeamSpace;
12. Inspection of ICRC’s Motor Vehicles and update in Fleet Wave on time.

What we will look for in your profile

• Degree in Business Administration or Logistics Management or equivalent;
• Excellent knowledge of Administrative and protocol matters with National Transport Safety Authority & Ministry of Foreign Affairs;
• Minimum 5 years’ experience in a similar position;
• Previous working experience with International Organizations (preferred);
• Excellent customer service, communication, problem solving, interpersonal skills & good command of written & spoken English;
• Proficiency of computer / ICT skills with excellent command of Excel & Data Base Management;
• A valid driving License class BCE;
• Ability to prioritize daily tasks according to their importance, urgency, resolve challenges & prepare reports promptly;
• Attentive to details with high sense of confidentiality and integrity;
• Good presentation and analytical skills in managing files & extensive databases;
• Self-managed & high degree of flexibility and responsiveness;
• Basic motor vehicle knowledge.

What we offer

• Diverse and humanitarian-minded workforce;
• An opportunity to contribute to institutional efforts to protect and assist conflict victims worldwide;
• Training opportunites.

How to Apply:

Ready to apply? You will need to upload your CV and a cover letter, copies of your degree and certificates, valid license to practice (where relevant), passport, and driving license using the link below;

External website link