About Aid Gate Organization "AGO"

Aid Gate Organization (AGO) is an independent national NGO in Iraq, committed to supporting Internally Displaced Persons, returnees, and vulnerable communities across all Iraqi cities and governorates. With operations in key regions such as Kirkuk, Salah al-Din, Anbar, Nineveh, Diyala, and Basra, AGO focuses on rebuilding lives and promoting inclusivity for all, including minorities and persons with disabilities.

JOB DESCRIPTION

AGO is seeking an experienced and detail-oriented Finance and Logistics Coordinator (Roving) to support the effective implementation of administrative, financial, and logistics functions across field offices in Northeast Syria. This position plays a key role in ensuring that finance and logistics operations in project areas comply with AGO’s policies and donor requirements.

Working in coordination with the Finance and Logistics departments, the Coordinator will oversee financial documentation, payment processing, asset tracking, procurement procedures, and supply chain operations in the field. The role also supports capacity building of field staff and ensures that internal controls are respected in remote locations.

MAIN RESPONSIBILITIES

Finance Duties:

• Ensure proper handling of cash and financial transactions in field locations in line with AGO’s financial procedures.
• Verify payment requests, prepare vouchers, and ensure all supporting documents are complete and accurate.
• Conduct field-level financial monitoring and support monthly financial reporting.
• Provide training and on-the-job coaching to field-based finance staff.
• Assist in budget tracking, expense forecasting, and compliance with donor rules.

Logistics Duties:

• Oversee procurement processes in the field, ensuring compliance with AGO’s procurement policies.
• Monitor stock and asset management, including inventory checks and asset tracking.
• Coordinate transport, delivery of goods, and warehouse operations in collaboration with the logistics team.
• Support the implementation of logistics procedures related to safety, maintenance, and fleet management.
• Provide logistical support for program implementation (e.g., events, distributions, field visits).

Coordination and Oversight:

• Travel regularly to field locations to monitor finance and logistics operations.
• Prepare internal reports and participate in coordination meetings as needed.
• Identify gaps or risks and recommend improvements to procedures or controls.
• Act as focal point for finance and logistics queries in field areas, in coordination with main office.

QUALIFICATIONS & PREFERRED SKILLS

• University degree in Finance, Business Administration, Logistics, or related field.
• At least 3 years of experience in a similar role, preferably with an NGO.
• Solid understanding of financial systems, procurement, and logistics operations.
• Strong knowledge of donor compliance (e.g., USAID , UN agencies) is an asset.
• Proven ability to work under pressure and in remote settings.
• Strong organizational and communication skills.
• Fluency in Arabic required; English and/or Kurdish is an asset.
• Willingness to travel frequently to field offices in Northeast Syria.

How to Apply:

Interested applicants must complete the Job Application Form.

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demands its employees to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.