About Aid Gate Organization "AGO"

Aid Gate Organization (AGO) is an independent national NGO in Iraq, committed to supporting Internally Displaced Persons, returnees, and vulnerable communities across all Iraqi cities and governorates. With operations in key regions such as Kirkuk, Salah al-Din, Anbar, Nineveh, Diyala, and Basra, AGO focuses on rebuilding lives and promoting inclusivity for all, including minorities and persons with disabilities.

JOB DESCRIPTION

AGO is seeking a skilled Finance Assistant to join our team in Northeast Syria. The Finance Assistant, in coordination with the Finance Officer, supports the Finance Manager in ensuring the smooth running of day-to-day financial activities of AGO- North East Syria Office, in accordance with established policies and procedures. The Finance Assistant is responsible for handling petty cash and cashiering duties, preparing cheques and other payment documents, carrying out banking activities, maintaining financial records in an orderly manner, and assisting with other administrative and financial activities as needed.

MAIN RESPONSIBILITIES

1. Assist Finance Manager in Checking expenditure reports and Vouchers for local partners and Capacity building for Partners and regular review of their reports and supporting documents.
2. Assist Finance Assistant in check bills and invoices before payment to ensure documents are accurately completed and approved with clear and specific charging notes and prepare vouchers for all payments, receivables, and adjustment entries.
3. Maintain General ledger GL (Cash and Bank books) on a daily basis.
4. Provide cash advances to program and Support staff and Monitoring & Updating Advance Truckers.
5. Ensure compliance of all payments with AGO and donors’ procedures.
6. Ensure timely and accurate tax and Social Security payments for North East Syria.
7. Act as the focal point between AGO and local banks to monitor the financial information, including bank balance, and transfer all payments needed.
8. Responsible for Scanning and Archiving all Documents on time and according to the AGO’s mechanism.
9. Assist Finance Manager with Audit preparations and visits.
10. Review and collect timesheets from all the staff and archiving it according to the AGO’s mechanism.
11. Any other related tasks as requested by Supervisor.

QUALIFICATIONS & PREFERRED SKILLS

• Bachelor’s degree in Finance, Accounting, or a related field.
• Minimum of 2 years of experience in finance or accounting, preferably within the NGO sector.
• Familiarity with financial management for donor-funded projects.
• Excellent organizational skills and attention to detail.
• Strong understanding of compliance and financial reporting.
• Proficiency in financial software and MS Office.

How to Apply:

Interested applicants must complete the Job Application Form.

Note:

• Applications not meeting the specified minimum requirements may not be considered.
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demands its employees to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over settings time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.