Project Coordinator – PILOTS (PLMSP)

About Pacific Labour Mobility Support Program

The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor- Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.

This Opportunity

The Project Coordinator – Pilots will be responsible for administrative and operational support to t he Project Manager in delivering the objectives of the Pilots. This role will have responsibilities for engaging different parts of the PLMSP team and external stakeholders to support the design and delivery of pilots. The Project Coordinator will be required to act as a contact point for pilot communications and will work with other team members to compile reports, manage databases, arrange meetings and undertake administrative functions critical to the delivery of the pilots.

This position is based in Brisbane and is fixed-term until December 2025.

Primary Responsibilities include:

• Provide administrative and operational support to assist in design and delivery of PLMSP pilots, including arranging meetings and events.
• Lead accurate and efficient management of correspondence, invitations, files, records and databases of contacts.
• Liaise with various PLMSP and external teams to gather information and ensure collaboration and consistency of approach.
• Draft grant agreements, monitor delivery progress, and track expenditure.
• Draft payment approval forms and collate necessary paperwork for submission to finance ahead of payment.
• Collate, coordinate and provide input into internal and external project progress reports, including monthly financial reporting.
• Support the Project Manager with whole of program compliance with DFAT policies including Fraud Management, Safeguarding, Risk Management and Value for Money principles.
• Work with the PLMSP Communications Team to develop content in relation to pilots.
• Understand how innovation and technology shape the way we work and introduce new ways of working through AI, data and technology.

We are seeking an individual who:

• Tertiary qualification in a relevant discipline, such as Business, Management or related discipline.
• 3-5 years’ work experience in similar project support or management roles.
• Demonstrated relationship management skills, including the ability to work across a broader team and with external stakeholders.
• Excellent written and oral communications skills with demonstrated experience in using MS Word, MS Excel, MS PowerPoint, email and the Internet.
• Ability to work independently and demonstrate sound judgement.
• Demonstrated commitment to diversity and inclusion, particularly in a cross-cultural context.
• Previous exposure to, or an understanding of, Australia’s National Training System would be an advantage but not essential.

We are committed to building a diverse, geographically dispersed workforce to maximize our support. We encourage applications from candidates from Pacific Island countries, Timor-Leste, and across Australia. You must have valid Australian or country specific work rights to be considered for this position – visa sponsorship is not available.

We strongly encourage people with disability to apply. Disclosing about your disability will not negatively affect your application. Please tell us as much as you feel comfortable for us to work with you about the appropriate adjustments that you might need. If you would like further information or assistance with this, please contact recruitment@plmsp.com.au

How to Apply

To apply visit https://thepalladiumgroup.com/careers

Please submit yo ur application online, including your CV and brief cover letter, outlining your suitability in line with the requirements of the position.

Closing date: Thursday 22 May 2025, 11.59pm AEST

***************************************************************

About Palladium

Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 4,000 employees operating in 90-plus countries and a global network of over 35,000 experts, we help improve economies, societies, and, most importantly, people’s lives.

Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.

Safeguarding – We define Safeguarding as “the preventat ive action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

How to Apply:

https://www.aplitrak.com/?adid=amVzcy5ibGFrZW1vcmUuNDE4MTkuMzgzMEBwYWxsYWRpdW0uYXBsaXRyYWsuY29t