Introduction & Background

Finn Church Aid (FCA) is a prominent Finnish non-governmental organization (NGO) with extensive expertise in providing Education in Emergency (EiE) programs across various regions facing crisis situations. FCA is dedicated to ensuring that all individuals, regardless of circumstances, have access to safe and inclusive education, even in times of emergency or conflict. FCA has a long-standing commitment to supporting education in the Occupied Palestinian Territories (OPTs) and is now broadening its efforts to address humanitarian needs in the West Bank and Gaza.

FCA is providing humanitarian aid, focusing on Education in Emergencies and MHPSS for children in West Bank and Gaza and we are looking for a humanitarian advisor to manage the current programs and the country team in its humanitarian response efforts.

Background info on FCA

Finn Church Aid (FCA) is Finland’s largest international aid organisation with more than 70 years of experience. We specialise in the world’s most fragile contexts and work with the most vulnerable people, regardless of their religious beliefs, ethnic background or political convictions.

Background info on FCA CO requesting the services

Finn Church Aid has started humanitarian aid projects in West Bank and Gaza, focusing on Education in Emergencies and psychosocial support. FCA’s humanitarian response in Gaza is implemented by local partners and focuses on remedial education (accelerated learning curriculum development and roll out) and psychosocial support to secondary school students in temporary learning spaces. The project also includes teacher capacity strengthening and caregiver engagement.

In West Bank FCA supports access to quality education and continuity of learning, by enhancing local school’s capabilities to provide inclusive distance and blended learning, during crises and emergencies and through psychosocial support.

FCA is now seeking the expertise of a humanitarian coordinator located within the OPTs to support and coordinate FCA’s humanitarian work in West Bank and Gaza

The objective of the assignment is successful humanitarian project implementation compliant with donor and FCA requirements.

Skills needed:

• Understanding of and experiences in humanitarian aid
• Education sector understanding
• Excellent coordination skills
• Experiences in project management, monitoring, reporting evaluation etc.
• Experiences in institutional donor requirements and understanding of institutional funding

Scope of work:

Project management of FCA’s humanitarian aid projects in OPT

• Responsible for overall delivery of FCA’s humanitarian projects: planning and design, bid writing, implementation, granting to local partners, risk management and monitoring and evaluation

• Overseeing and responsible for timely program management and compliances to donor requirements and FCA’s internal requirements.

• Close collaboration with Country Office team and advisors in FCA’s Helsinki office

  Project coordination with local partners, stakeholders, authorities

• Carry the responsibility for coordination of FCA’s humanitarian aid projects with the local implementing partners, stakeholders, relevant clusters and authorities,

• Supporting project partners in successful project implementation and MEAL

• Represent FCA to key stakeholders including the Ministry of Education, Education Cluster, ACT Alliance and donors

Support fundraising and project scalability for FCA’s humanitarian aid:

• Seeking new funding opportunities and contribute to application processes jointly with country team and FCA global advisors
• Networking and seeking possible collaboration partners, consortiums etc.

Deliverables

• High quality project management, ensuring all projects are implemented on time and within budget
• Maintain strong working relationships with all local partners and key stakeholders
• Identify and manage risks arising
• Maintain strong working relationship with FCA local team, global colleagues and Helsinki office
• Submit mid-term and final reports on time, and ensure donor compliance throughout the project cycle
• Management of consultant experts and advisers in the field to ensure delivery according to agreed outcomes and outputs.
• Help to Develop high-quality funding proposals
• Lead writing on humanitarian bids for future funding

Detailed deliverables will be agreed every 2 months to reflect changing priorities.

Duration

• Preferable start date 20.6.2025 but time-schedule negotiable
• Contract end date 30.4.2026 or later, depending on funding availability

Reporting and Communication

• The expert will report to FCA Country Director
• Regular updates and feedback sessions will be scheduled to ensure alignment and progress to Country team and relevant FCA advisors.

Transport & Logistics

Pre-agreed local travels to project sights will be covered by FCA

Duty Station

The Duty Station for this assignment is the West Bank, Occupied Palestinian Territories (OPTs).

The consultant must be based in the OPTs and able to travel to schools across the West Bank, and to East Jerusalem. Some activities, such as meetings and training, will require in-person presence.

1. Budget

• We expect that completion of all deliverables will take approximately between 25-35 hours weekly, and it will be agreed based on detailed work plan
• Applicants should indicate their monthly rate for 30 hours per week
• Processing time for financial payments is 10 working days and will be only transferred to consultant’s bank account.
• The total budget should not exceed 31000EUR for 10 months
• The income tax will be the responsibility of the consultant and must be paid directly to the income tax department. A certification of payment will be required.

Validity?

The submitted offer should remain valid for minimum of 3 months.

Timetable & Payment Modalities

Payment will be based on the completion of deliverables and progress milestones every 2nd month based on approved progress reports

1. Required Expertise and Qualification

Qualification of the consultant:

• At least a bachelor’s degree from a recognized university relevant for the assignment.

Experience & Expertise of the Consultant:

• Proven experience in project management and coordination preferably from humanitarian aid and development cooperation
• Understanding of the humanitarian landscape and challenges in the Occupied Palestinian Territories (OPTs) or similar context
• Ability to travel in person to schools across the West Bank and to East Jerusalem
• Fluent in English writing and spoken. Arabic written and spoken Arabic an asset
• Understanding of institutional donor compliances and requirements

Professional Experience

• Proven experience project coordination and management
• Experience form NGO sector work or similar
• Experiences in humanitarian aid
• Experience in institutional funding and donor landscape

Eligibility Criteria

The service providers will initially be verified for eligibility according to the criteria below.

Description

Means of verification and required documentation

Curriculum Vitae/ Portfolio

Curriculum Vitae/ Portfolio

Bachelor’s degree from a recognized university

University degree certificate

Financial proposal (monthly rate) and availability

Monthly rate budget, incl.VAT

Cover letter and open application that reflects the applicant’s motivation, approach to the assignment, skills, expertise, competences and previous relevant working experience related to the scope of work, the required deliverables, and availability.

Contract Award Criteria

The offers will be evaluated according to the contract award criteria below:

The offers will be evaluated according to the contract award criteria below: #

Description

Weight

Scoring methodology

Skills / expertise of the Consultant to be assessed according to the CV

25%

cover letter, availability and timeframe.

25%

Interview with FCA team

50%

Lowest bid receives highest score. Other candidates’ scores are calculated proportionally based on the lowest bid. Suitability based on experiences, approaches and success in interview

Evaluation Process

The evaluation process is managed by FCA’s Procurement Committee.

Candidates will be first evaluated according to the requirements in section 12 – Required Expertise and Qualifications. Candidates which are eligible will be allowed to proceed to the evaluation phase and their offers will be evaluated according to the contract award criteria in section 14.

Evaluation Process

The evaluation process is managed by FCA’s Procurement Committee.

Candidates will be first evaluated according to the requirements in section 12 – Required Expertise and Qualifications. Candidates which are eligible will be allowed to proceed to the evaluation phase and their offers will be evaluated according to the contract award criteria in section 14.

How to Apply:

Application procedure

Deadline for submission of offers and related documents is May 25th , 2025 16:00 PM, Jerusalem time zone.

This opportunity might be open for recruitment as a part time staff based on received CV’s and availability of candidates.

Candidates must send

• An updated CV highlighting the relevant experience required.
• Cover letter and open application that reflects the applicant’s motivation, approach to the assignment, skills, expertise, competences and previous relevant working experience related to the scope of work, the required deliverables, and availability.
• A brief outline of the approach and methodology for each phase of the deliverables
• A proposed timeline and availability
• Proven experience in project management and coordination preferably from humanitarian aid and development cooperation. Submit at least 2 recommendation or experience letters from a reputable organization or other relevant actors. Headed and stamped letter.
• Financial offer VAT inclusive. Based on time dedicated and required deliverables.

via email to procurements.joco@kua.fi no later than the deadline as mentioned above. Incomplete or late tenders will be excluded by the contracting authority.

Candidates must put in the subject line of their emails: Humanitarian program coordinator when submitting their offers.

No tender may be changed or withdrawn after the deadline has passed.

The candidate shall bear all costs associated with the preparation and submission of the offer and the Contracting Agency will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the procurement process.

Questions

Candidates are not allowed to approach the Contracting Agency for verbal clarification. Candidates may submit questions in writing via email to procurements.joco@kirkonulkomaanapu.fi 23rd May 2025 Contracting authority will not respond to any question received after this date.