Global Emergency Relief, Recovery & Reconstruction (GER3)

GER3 Eaton Fire Recovery Program

Program Coordinator

Position Description

Status: Full time, Hybrid

Start date:ASAP

Duration: Life of program (until February 28, 2026), with possibility of extension.

Location: Los Angeles area, with preference for proximity to Altadena/Pasadena area.

Compensation: To be discussed

Organization & Operation

Founded in 2017, Global Emergency Relief, Recovery & Reconstruction (GER3) in a non-profit organization that supports crisis-affected communities to build back better. GER3 is committed to using sustainable, culturally appropriate and community-led interventions.

The January 2025 Los Angeles wildfires claimed the lives of at least 17 people and charred over 45,000 acres of land. Over 10,000 structures are reported to have been destroyed by the Eaton fire. Over 130,000 individuals have evacuated the area and face an uncertain return to their communities. More than 1.2 million people were directly impacted by the wildfires, with thousands losing their homes, farms, and businesses. Approximately 85,000 individuals sought refuge in temporary shelters, while many more were forced to relocate with relatives or friends. Many community centers, which served as gathering places and resource hubs, were either destroyed or rendered inoperable, leaving residents without critical support systems.

California’s wildfires have increasingly shifted from being rural to urban events that devastate entire residential and commercial neighborhoods, highlighting the urgent need to implement robust community emergency preparedness planning, environmental regeneration, and fire mitigation techniques. Due to the vast devastation left in the wake of the Eaton fires, GER3 is committed to addressing these challenges by implementing technical, evidence-based strategies to adapt and strengthen community resilience to fire events, incorporating fire resistant building techniques, public education, and nature-based solutions.

Position Overview

The GER3 Program Coordinator, based in the Los Angeles area, supports a wide range of GER3 activities in the development and delivery of GER3 relief, recovery and reconstruction programming and helps to ensure that the team is highly functional, responsive and meeting a wide range of internal and external requirements.

Key Responsibilities

During the project, the Program Coordinator will:

Onboarding & Training

• Support development and implementation of structured onboarding processes for new team members to ensure a smooth transition into the organization.
• Provide training on GER3’s mission, objectives, policies, and operational procedures.

Program Coordination & Administration

• Schedule, organize, and coordinate internal and external meetings, ensuring efficiency and alignment with program objectives.
• Assist with establishing processes and procedures for foundational build-out of the L.A. program.
• Prepare meeting agendas, document key discussions, and track action items to ensure follow-through.
• Collaborate with the Training Manager to coordinate logistics for training sessions, workshops, and capacity-building initiatives.
• Organize and manage logistics for donor visits, HQ delegations, and partner site visits.
• Maintain clear and effective communication within the team, including support with Asana and other project management tools.
• Identify and troubleshoot operational and logistical challenges to ensure smooth program execution.
• Support Project Managers and Program Lead in development and maintenance of project timelines.
• Facilitate cross-departmental collaboration to streamline workflows and improve program efficiency.
• Coordinate staff travel and accommodation, including but not limited to arrangements for field visits, workshops, and other meetings.
• Manage and update databases related to beneficiaries, partners, and program progress.
• Contribute to internal process improvements by identifying inefficiencies and suggesting solutions.
• Work with intern to support various elements of project support including team-branded apparel, business cards, coordinating email set up, website updates, and other responsibilities as assigned.

Reporting, Monitoring & Evaluation (M&E)

• Collect, analyze, and compile program data to produce high-quality monthly updates and biannual donor reports.
• Produce well-organized and robust donor reports as required.
• Support the monitoring and evaluation processes throughout the program lifecycle, ensuring data-driven decision-making.
• Assist in the development and refinement of M&E frameworks and tools for measuring program impact.

Compliance & Documentation

• Provide administrative and operational support to technical and project leads, ensuring alignment with GER3 policies and legal obligations.
• Participate in key partner meetings alongside the Team Lead and/or Community Liaison, documenting discussions and tracking action items.

Logistics & Operations Support

• Provide support as needed for procurement of materials, equipment, and resources.
• Anticipate and troubleshoot last-minute logistical challenges to prevent disruptions.
• Maintain an organized inventory system and asset management repository, ensuring proper tracking and accountability.

Policy Development & Implementation

• Assist in drafting and refining policies as required to improve program efficiency and compliance.
• Conduct research on best practices and gather input from stakeholders to inform policy development.
• Communicate and implement new policies effectively, ensuring team members are trained and informed.

In addition, the Program Coordinator will:

• Contribute to generating new innovations and ideas to the benefit of the GER3 project team
• Perform additional duties as assigned and support the program as needed.

Qualifications & Requirements

• 1-3 years in program coordination, administration, or related roles, preferably in nonprofit or development sectors.
• Bachelor’s degree in a relevant field or equivalent experience.
• Experience in onboarding, training, logistics, and stakeholder engagement.
• Ability to coordinate multiple tasks using project management tools.
• Skilled in compiling program data into clear reports.
• Strong writing and documentation abilities.
• Efficient in procurement, travel coordination, and troubleshooting.
• Proficient in Microsoft Office and Google Suite.
• Proactive, detail-oriented, and able to work in dynamic environments.
• Strong interpersonal skills to coordinate across teams.

Preferred:

• Resident or former resident of Altadena
• Fire survivor

Work Conditions:

• Flexible hours, including some weekends, depending on events and program needs.
• Hybrid/Field-Based – Mix of office work and on-site community coordination as needed.

Reporting Lines:

This position will report directly to the GER3 Program Lead.

Schedule:

This position will be a fixed-term employment until February 28, 2026, with the possibility for extension.

How to Apply:

Please send your resume and cover letter to recruitment@ger3.org no later than Friday, April 18, with "Program Coordinator" as the subject title of your email.